Job Description
- Data Management
- Maintain accurate student and staff information within the MIS, ensuring data integrity and security.
- Produce clear, concise and accurate data reports to support school improvement, performance analysis and strategic planning.
- Liaise with SLT regarding the timetable, class structure and curriculum changes.
- Maintain class lists, registers and teaching groups; implement changes to sets, options and allocations as required.
- Oversee the administration of the options process, ensuring accurate subject choices and pathway allocations.
- Ensure up-to-date storage and accuracy of CAT, NGRT and other benchmark/assessment data.
- Analyse student performance data and examination outcomes to support target setting, intervention planning and departmental reviews.
- Produce assessment and progress reports in collaboration with subject leaders and Heads of Department.
- Generate individual student targets using prior attainment, benchmark data and school target-setting methodology.
- Manage the production and distribution of Progress, Interim and Final school reports.
- Monitor student attendance through SIMS and support accurate record-keeping.
- Ensure the secure storage of all sensitive data in line with school policies and GDPR/data-protection guidance.
- Respond to data requests by producing lists, statistics, dashboards and reports as required by leaders or external agencies.
- Contribute to wider administration functions to support the smooth operation of the school.
- Examinations Management
- Lead and manage the full examination cycle for internal and external examinations (IGCSE, GCSE, A Level, IB, internal mocks etc.).
- Liaise with all awarding bodies to ensure full compliance with regulations, deadlines and quality standards.
- Manage examination entries, withdrawals, amendments and certification processes including BTEC.
- Maintain accurate examination timetables, seating plans, access arrangements and rooming schedules.
- Ensure all students entitled to access arrangements (e.g., extra time, readers, scribes) are correctly recorded and supported.
- Recruit, train and manage examination invigilators, ensuring consistency with JCQ/board expectations.
- Oversee secure storage and handling of examination papers and materials in line with regulatory requirements.
- Coordinate internal mock examinations including schedules, scripts, staffing and rooming.
- Organise the distribution of results, support post-results services (e.g., remarks, enquiries about results) and assist students and parents as required.
- Maintain examination archives, compliance documentation and inspection-readiness according to awarding body standards.
Skills
Qualifications & Knowledge
- Bachelor's degree desirable (BA or BSc).
- Ability to develop working knowledge of MIS systems (e.g., Phoenix /Go4Schools or similar).
- Understanding of examinations regulations and data protection requirements preferred.
Skills
- Excellent communication skills with a high standard of written and spoken English.
- Strong ICT capability; confidence with spreadsheets, data analysis tools and reporting systems.
- High level of attention to detail and accuracy.
- Ability to multitask, work under pressure and meet strict deadlines.
- Analytical thinker with the ability to interpret and present data effectively.
- Strong organisational and time-management skills.
- Ability to work collaboratively with colleagues across all levels.
Experience
- Minimum two years experience in a similar data or examinations role.
- Experience using MIS or data analysis systems in an educational context is desirable.
- Experience coordinating examinations or large-scale operational processes is advantageous.
GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments. 
