Data Entry Specialist

Purpose of the Job

Support the client's asset data digitization initiative by accurately collecting, validating, and transcribing substation asset data into IBM Maximo CMMS. The role ensures data completeness, accuracy, and compliance with CLIENT standards as part of the Virtual Division for Data Collection project. This is a 6-month assignment focused on enabling the client to populate their CMMS with new substation data through structured contractor engagement and manual data entry.

Key Accountabilities

1. Contractor Coordination: Contact substation contractors to request completion of standardized Excel data collection templates containing asset information required for Maximo upload.

2. Data Entry & Transcription: Accurately transcribe asset data from completed Excel files into IBM Maximo, record by record, following client-defined data entry procedures and asset hierarchy structures.

3. Data Validation: Review submitted contractor data for completeness, accuracy, and consistency before entry into Maximo; flag discrepancies and follow up with contractors for corrections.

4. Quality Assurance: Verify entered data against source documents to ensure zero-error transcription and adherence to CLIENT's asset hierarchy and naming conventions.

5. Progress Tracking: Maintain a detailed log of substations processed, data received, pending items, and escalations for weekly reporting.

6. Confidentiality & Compliance: Handle all client system data and contractor information with strict confidentiality and in compliance with CLIENT's data governance policies and ENGIE ethics standards.

Outcome, Results and Key Performance Indicators

• Data entry accuracy rate ≥ 99%

• Weekly substation data entry completion targets met (as agreed with Project Coordinator)

• Contractor response turnaround tracked and escalations raised within 48 hours

• Zero data governance breaches

• Weekly progress reports submitted on time

Dimensions of Job

• No direct reports

• Interfaces with 10–20+ substation contractors

• Processes data for multiple new substations across CLIENT's network

• Assignment duration: 6 months (extendable)

• Client system: IBM Maximo

Key Relationships

Internal:

• Data Management Project Coordinator

• Laborelec Project Manager

• ENGIE Laborelec AMEA team

External:

• CLIENT representatives

• Substation contractors / EPC companies

• CLIENT IT / Maximo administrators

Knowledge and Skills

• Proficiency in Microsoft Excel (intermediate to advanced)

• Familiarity with CMMS platforms (IBM Maximo preferred; training will be provided)

• Strong data entry skills and accuracy

• Ability to follow structured data entry procedures and asset naming conventions

• Good written and verbal communication skills in English; Arabic is a plus.

• Attention to detail and ability to work methodically through large datasets

Experience

Essential:

• 1–3 years of experience in data entry, data collection, or administrative support roles

• Experience working with structured datasets and spreadsheets

Desired:

• Previous exposure to CMMS systems (Maximo, SAP PM, or equivalent)

• Experience in the utilities, power, or energy sector

• Experience coordinating with third-party contractors or vendors for data collection

Qualifications

Essential:

• Diploma or Bachelor's degree in IT, Engineering, Business Administration, or related field

• Valid KSA Iqama (mandatory must be able to work on-site at CLIENT offices)

Desired:

• Certification in data management, data entry, or CMMS administration

Behavioural Capabilities

• Attention to Detail: Consistently delivers accurate and error-free work

• Reliability: Meets deadlines and commitments with minimal supervision

• Adaptability: Comfortable working in a client-facing environment with evolving requirements

• Integrity: Handles confidential data responsibly and ethically

• Communication: Proactively flags issues and communicates progress clearly