Department Assistant

Company Overview:

Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.

Our Vision and Values:

We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:

• Excellence
• Responsibility
• Empowerment
• Connectivity
• Courage

Job Purpose:

Handles general administrative activities in a department independently. Coordinates with staff to ensure timely documentation, task execution, and logistical support aligned with team needs.

Key Responsibilities:

• Manage internal communication flow, documentation, and meeting arrangements.
• Maintain updated records (physical and digital), registers, and logs.
• Track document submissions, reminders, and minor follow-ups.
• Assist in preparing agendas, notes, and summaries for team meetings.
• Coordinate with IT, HR, or other departments for routine staff or system needs.
• Process travel, stationery, or supply requests for team members.
• Maintain confidentiality of departmental records and data.
• Support compliance with departmental filing and archiving practices.
• Train or support new junior admin team members.

Values Alignment:

Acts reliably and independently on routine matters. Communicates clearly and contributes positively to a smooth-functioning team.

Qualifications:

• High school diploma or vocational certificate.
• Below 5 years of experience in administrative roles.
• Good proficiency in MS Office and standard filing practices.

Required Skills:

• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and priorities.
• Professional attitude with strong interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Problem-solving mindset with a proactive approach.
• Team player with the ability to work independently when required.

Equal Opportunity Statement: While we carefully review all applications, only candidates who meet the specified requirements will be contacted for further consideration. We appreciate your understanding and thank you for your interest.