JOB SUMMARY
Provide comprehensive coordination and administrative support to the VP's and the DPW GCC IT leadership team with day-to-day departmental coordination, administrative activities, and executive support.
Ensure smooth communication, scheduling, documentation, and follow-up across departments
Act as a central coordination point between leadership, internal teams, and external stakeholders
Job Type: Contract-6 months (Extendable)
Salary: 5K AED
Benefits: Visa & Insurance
KEY RESPONSIBILITY
Executive & Department Support
- Support VP's and Directors with calendars, meetings, travel coordination, and logistics
- Prepare meeting agendas, presentations, minutes, and action trackers
- Coordinate leadership forums, workshops, and departmental reviews
Coordination & Communication
- Act as liaison between VP's, Directors, teams, and shared services
- Track and follow up on actions, decisions, and deliverables
- Ensure timely circulation of communications, reports, and approvals
Documentation & Reporting
- Maintain department records, trackers, org charts, and documentation
- Consolidate inputs for management reports, dashboards, and presentations
- Ensure documents comply with corporate standards and governance
Operational & Administrative Support
- Support budgeting coordination, invoices, POs, and expense tracking (as required)
- Coordinate onboarding/offboarding activities within the department
- Assist with audits, compliance reviews, and information requests
TECHNICAL COMPETENCIES
- Office Productivity Tools: Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook) and collaboration platforms (SharePoint, Teams).
- Documentation & Reporting: Skilled in drafting official correspondence, managing departmental records, and preparing analytical reports and dashboards.
- Process Management: Knowledge of DP World administrative, HR, and procurement systems and workflows.
- Budget Coordination: Understanding of purchase requisition (PR), purchase order (PO), and expense management processes.
- Communication: Strong written and verbal communication skills in English; Arabic proficiency preferred.
- Information Security Awareness: Adheres to DP World's Information Security Management System (ISMS) and confidentiality protocols.
QUALIFICATIONS, EXPERIENCE AND SKILLS
- Essential Education: Bachelor's Degree or Diploma in Business Administration or related field
- Experience: Minimum 5 years in executive coordination, administration, or HR support roles within a corporate or IT environment.
Skills:
- Excellent organizational and multitasking capabilities.
- Strong communication and interpersonal skills.
- Proficiency in MS Office and DPW digital tools (Teams, SharePoint, Power BI).
- Attention to detail, confidentiality, and process ownership.
