Department Coordinator

Job Description
Department Coordinator | K

Job Description:
Liaising with staff and internal departments
Plan and schedule meetings and appointments
Organizing eventsGEM Awards in Abu Dhabi
Scheduling interviews for candidates
Provide a complete executive secretarial service to ensure efficient and effective communication and action
Establish and maintain records and filing systems replenish stationery office upkeep and arrange for the operation of equipment to ensure efficient and effective functioning of the department handling of documents in a confidential and systematic manner
Act as a first point of contact for screening and handling visitorscallersinternal and external in order to optimize effective use of managerial time while ensuring a customerfriendly image
Coordinate and organizing hotel arrangements with Travel desk for staff proceeding on training
Raising P2PIprocurement requests for new branches to ensure smooth opening and functioning of the branch
Training new Iprocurement users on raising requests
TrackFollow up and monitor performance of newly recruited trainees and forward the relevant documents to ensure timely deployment
Liaising with business supportGMs office for obtaining ProcurementP2P access for Branch requestors
Liaising with various external vendors to obtain the required police permissionscivil defence for Abu Dhabi Branches
Prepare memos emails and reports based on specific guidelines and instruction
Preparing required data for police letters
Preparation updating of Organisation Charts

Job Requirements:
Graduate with understanding of department requirements
Proven experience as office coordinator or in a. similar role
At least 2 years of experience in a relevant position required
Outstanding knowledge of MS Officebackoffice and accounting software
Excellent verbal and written communication skills
Organized with the ability to prioritize and multitask
Reliable with patience and professionalism
Additional Details:
Proficient in MS Office
Excellent interpersonal skills
Good oral written communication skills
Motivated selfstarter discrete conscientious positive attitude and proactive
Able to prioritize and mange work in accordance with changing business exigencies
Able to work under pressure
Multitasking
Qualifications

Job Requirements:
Graduate with understanding of department requirements
Proven experience as office coordinator or in a. similar role
At least 2 years of experience in a relevant position required
Outstanding knowledge of MS Officebackoffice and accounting software
Excellent verbal and written communication skills
Organized with the ability to prioritize and multitask
Reliable with patience and professionalism
Additional Details:
Proficient in MS Office
Excellent interpersonal skills
Good oral written communication skills
Motivated selfstarter discrete conscientious positive attitude and proactive
Able to prioritize and mange work in accordance with changing business exigencies
Able to work under pressure
Multitasking