ü Coordinating with Engineering, Discipline Teams, and the GES+ Contractor to ensure the
timely release of Material Requisition (MR) packages in accordance with the project baseline
schedule.
ü Overseeing the review and internal approval of MR packages, in coordination with PQCS,
Engineering, and GES+ Contractors, ensuring their timely submission to the client’s EPM
system.
ü Assigning approved MR packages to the Procurement Team to initiate the bidding process.
ü Reviewing bidder lists prepared by Procurement Engineers to ensure compliance with the
client-approved RVL and the contractual SCH G mandated list.
ü Monitoring the bidding process for all MR packages, promptly addressing any requested
clarifications to secure timely techno-commercial proposals.
ü Tracking participation from mandated, CPA, and local RVL vendors, ensuring No Response”
letters are obtained where necessary to prevent procedural violations.
ü Developing strategies to expedite the bidding process and facilitate the timely finalization of
Technical Bid Evaluations (TBE).
ü Coordinating TBE finalization with Engineering, GES+ Contractors, and Project Management,
ensuring submission and approval via the client’s EPM system.
ü Conducting commercial offer comparisons to ensure consistency with bid-phase pricing,
addressing discrepancies as needed, and tracking all commercial discrepancies. Coordinating
with the Engineering Discipline Team for verification and working with Project Management to
initiate change orders when required.
ü Defining target prices and delivery schedules for critical orders/packages to achieve cost
savings and reduce lead times compared to bid proposals.
ü Overseeing the preparation and approval process for Award Recommendations (AR), ensuring
v Contract Administration
v Tendering
v Budgeting & Cost Control
v Liaison & Coordination
v Procurement / Sourcing
v Commercial Evaluation / Negotiation
v Post Order Activities
v Logistics Operations
v Vendor Management
compliance with project SCH-G requirements.
ü Guiding the procurement team in drafting Purchase Orders (POs), incorporating key
negotiated terms, and addressing commercial deviations from the Project STC, GTC, PO
drafts, etc.
ü Approving POs post-AR approval and ensuring proper circulation to vendors and internal
stakeholders for further processing.
ü Ensuring all progress is updated and maintained in the Procurement MPSR.
Post-Order Activities
ü Establishing and maintaining the Master Expediting Log for critical orders, including
engineered and long-lead items.
ü Assigning expeditors to organize Kick-Off Meetings (KOM) with relevant stakeholders
promptly after PO issuance.
ü Ensuring timely submission and approval of supplier documents (VDR/SDRL, NMR and
communication matrices) as per PO terms.
ü Developing individual expediting logs for each PO to track transmittals, document approvals,
quality procedures and manufacturing progress.
ü Setting target timeframes for supplier document approvals and ensuring the ITP and PreInspection Meetings (PIM) are arranged according to the agreed schedule.
ü Monitoring vendor document approvals to ensure compliance with Code-1 or Code-2 status
before manufacturing begins.
ü Tracking manufacturing schedules and issuing acceleration letters in case of delays to
mitigate potential liquidated damages.
ü Periodically arranging supplier facility visits to assess progress and expedite delivery
timelines.
ü Maintaining supplier performance reports and submitting vendor assessments to the client.
ü Coordinating with the Logistics & Warehouse team for timely material collection and site
delivery.
Subcontract Activities
ü Developing the Scope of Work (SoW), responsibility matrix, and required documentation for
subcontract services in coordination with Engineering and Construction teams.
ü Identifying potential bidders, conducting pre-bid meetings, and negotiating subcontractor
proposals to ensure full scope coverage.
ü Overseeing the subcontract award process, ensuring alignment with target pricing.
ü Monitoring change orders and additional scope amendments to avoid duplication under
existing contracts.
Other Activities
ü Serving as the custodian of the Master Procurement Status Report (MPSR), transmitting
procurement updates to clients and internal stakeholders.
ü Representing the Procurement status in weekly project meetings with clients, providing
procurement progress reports.
ü Presenting quarterly procurement progress reports to senior management.
Achievements
ü Successfully led and completed procurement audits, earning client recognition for maintaining
baseline schedules and ensuring high-quality documentation.
ü Established and maintained procurement processes that contributed to on-time project
