Document Control Administrator

About the Company

The company will prioritize your well-being, providing benefits and resources to support you on your personal journey. Hill International with more than 4,100+ professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management and other consulting services to clients in a variety of market sectors. www.hillintl.com. Hill is a GISI Consulting Group company, www.gisiconsulting.com.

About the Role

The Document Controller is responsible for managing, organizing, and tracking all project documentation across the engineering, procurement, and construction phases. This role ensures that all project submittals, correspondence, drawings, method statements, and technical documents are logged, distributed, archived, and controlled in strict compliance with project procedures and EDMS (Electronic Document Management Systems).

Responsibilities

Document Management & Workflow Control:

• Submittal Management: Receive, log, track, and distribute technical submittals (Shop Drawings, As-Built Drawings, Material Submittals, RFIs, Method Statements, and Inspection Requests) using project EDMS platforms.
• Quality & Verification: Review incoming documentation for completeness, correct formatting, accurate metadata, and adherence to project naming conventions and numbering formats before distribution.
• Turnaround Monitoring: Track document review workflows and expedite outstanding approvals with internal engineering teams, sub-consultants, and clients to prevent project bottlenecks.
• Outgoing Distribution: Transmit approved documents, design changes, and official correspondence to contractors, sub-contractors, and clients via formal Transmittals.

Reporting & Archiving:

• Master Document Register (MDR): Maintain and update an accurate, real-time Master Document Register (MDR) and Document Tracking Logs.
• Archiving & Retention: Organize physical and digital document archives, ensuring secure backup, systematic indexing, and easy retrieval.
• Handover & Closeout: Assist in compiling, verifying, and indexing final project closeout packages, Operation & Maintenance (O&M) manuals, warranty documents, and As-Built sets.

Qualifications

Education & Training:

• Bachelor's Degree or Diploma in Information Management, Business Administration, Engineering, or a related field – Mandatory.
• Specialized training/certification in EDMS Systems or Document Management – Preferred.

Experience:

• 3+ years of progressive experience as a Document Controller in Construction, Engineering, PMC, or Infrastructure projects.
• Hands-on proficiency with EDMS platforms such as Aconex, Primavera Unifier, Procore, SharePoint, BIM 360 / Autodesk Construction Cloud (ACC), or equivalent.

Required Skills

EDMS Proficiency: Strong working knowledge of electronic document management workflows, transmittal systems, and permission levels.

Detail-Oriented & Methodical: Exceptional attention to document numbering codes, revisions, status logs, and formatting standards.

Communication & Coordination: Good interpersonal skills to liaise effectively between contractors, consultants, and internal technical teams.

Software Literacy: High proficiency in MS Office (Excel, Word), PDF Editors (Adobe Acrobat / Bluebeam), and archiving software.