Position Summary
The Document Controller will be responsible for managing and maintaining the Integrated Management System (IMS) documentation, ensuring compliance with ISO standards and supporting internal audits, documentation control, and continuous improvement initiatives across Egypt projects.
Key Responsibilities
- Manage and maintain project documentation including management system documents, SOPs, and operational records.
- Ensure all documents are properly controlled, versioned, archived, and traceable in accordance with company procedures.
- Support the implementation and maintenance of the Integrated Management System (IMS).
- Organize and conduct internal audits, track audit findings, and coordinate corrective actions.
- Support annual and periodic Management Review meetings, including data collection and preparation of reports.
- Deliver ISO awareness and system training for employees to ensure compliance with management system requirements.
- Conduct document control inspections and spot checks across project teams to ensure proper archiving and documentation practices.
- Provide support during internal and external audits and assist in maintaining ISO certifications.
- Collaborate with different departments to ensure effective implementation of management system standards and procedures.
Qualifications & Requirements
- Bachelor's degree in Business Administration, Engineering, Quality Management, or a related field.
- Minimum 2 years of experience in Integrated Management Systems or document control.
- Strong knowledge of international management system standards:
- ISO 9001 Quality Management
- ISO 14001 Environmental Management
- ISO 45001 Occupational Health & Safety
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) for documentation and reporting.
- Experience in process mapping, procedure development, and documentation management.
- Strong organizational skills and attention to detail.
- Excellent communication, coordination, and teamwork abilities.
- Ability to work in a project-based and multicultural environment.
- Willingness to travel occasionally for business needs if required.
Core Competencies
- Management System Knowledge: Understanding of IMS frameworks and ISO compliance requirements.
- Process Management: Ability to design and optimize workflows and operational processes.
- Audit & Compliance: Capability to support and conduct internal audits and corrective actions.
- Document Management: Strong skills in developing, managing, and controlling documentation.
- Cross-functional Collaboration: Effective coordination with different departments and project teams.
