Document Controller (6 months contract- Immediate)

Responsibilities:

• Administer Aconex and any approved transitional registers, workflows, distribution groups, user permissions and naming conventions.
• Receive, quality-check, register, issue and archive drawings, specifications, reports, RFIs, submittals, transmittals, instructions, change requests, letters, minutes and commercial records in accordance with access controls.
• Maintain the master document register, deliverables register, RFI/submittal trackers, correspondence log, revision history and controlled distribution matrix.
• Check document numbers, metadata, revision status, file formats, references and workflow routing before issue; reject or return non-conforming submissions with a clear reason.
• Monitor review periods and overdue actions; issue daily/weekly status and ageing reports and escalate priority items.
• Ensure superseded information is clearly identified and that current approved information is readily available to authorized users.
• Support meeting administration by circulating agendas/minutes/actions where required and linking decisions to the controlled record.
• Coordinate onboarding, training and user support for project participants; maintain auditable records of access changes.