Transguard Workforce Solutions is the UAE's leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
We are currently recruiting a Document Controller - Admin (Construction) for one of our client, based out of their office in Dubai, UAE.
Job Summary:
To provide document control, administrative, and coordination support to the Real Estate Development team (Construction), ensuring accurate records, effective communication, and smooth project execution from planning through handover and closeout.
Job Responsibilities:
- Maintain and control project documents, including contracts, drawings, permits, RFIs, submittals, reports, variations, and approvals.
- Ensure accurate document registration, numbering, revision control, distribution, filing, and archiving.
- Maintain project trackers for schedules, milestones, approvals, actions, procurement, and payments.
- Coordinate meetings, prepare agendas and minutes, and follow up on outstanding actions.
- Prepare project correspondence, presentations, progress reports, and status updates.
- Support purchase orders, quotations, invoices, payment certificates, and budget records.
- Coordinate with internal teams, consultants, contractors, suppliers, and relevant authorities.
- Track project changes, risks, compliance documents, and pending approvals.
- Compile handover and closeout documents, including as-built drawings, warranties, certificates, and operation manuals.
- Perform other administrative duties assigned by the reporting manager.
Job Requirements:
- Diploma or bachelor's degree in Business Administration, Document Management, Construction Management, or a related field.
- Minimum 2 to 3 years of relevant experience in document control, project administration, construction, real estate development, or fit-out projects.
- Proficiency in Microsoft Office and document management systems such as Aconex, Procore, SharePoint, or similar platforms.
- Good knowledge of project documentation, procurement processes, and construction terminology.
- Proficient in written and spoken English. Arabic is an advantage.
