Roles, Responsibilities, Duties
- Implement and update records classification, retention, and disposal scheduling plans.
- Classify, code, cross-reference, log, and store records.
- Develop document inventories and maintain indexes for classification systems.
- Operate information retrieval systems to research and extract records according to established guidelines in response to requests.
- Label, prepare and transfer information files according to established records management life-cycle procedures and schedules.
- Ensure compliance with Company's electronic filing /documentation system.
- Fully responsible for maintaining documents/ letters/ email on electronic storage, dispatch/upload/ download & distribution.
- Coordinate with company's IT department & Project Engineers for upkeep of the system and effective usage amongst PMT.
- Ensuring that new and existing records are processed and available when required.
- Responsible for keeping comprehensive records of all documents being issued and filing documents received in accordance with filing protocol.
- Attach and issue documents under transmittals also logging all incoming and outgoing documents.
- Responsible of scanning documents and keeping an organized file and keeping it in project wise sequence as required.
- Work closely with Project under instruction from Engineers/PMT.
- Maintain files of correspondences, reports, brochures, technical documents, internal memos.
- Maintain strictly confidential files.
- Perform any other related duties as required by his/ her Manager/ Head of Department.
- Dealing with other department/personnel on his/ her manager's behalf, including ensuring proper document courier send & receive procedure are followed & recorded.
- Follow Company Quality, HSE and ISM Safety Management System requirement as far as applicable to his job function.
Education & Qualification:
Bachelor's Degree / Diploma / Certificate
Experience and Skills:
Industry Experience (No. of years):
1 to 3 years
Position/functional experience (No. of years):
1 Year
Competencies and Skills:
Excellent Knowledge of MS office and relevant experience
