We are seeking an experienced Document Controller / Secretary with 3-5 years of experience in a Consultancy/Contracting company. The ideal candidate must have a strong background in document management, particularly in design and supervision projects.
Responsibilities
- Assists guests with a pleasant welcome and in a polite manner.
- Answering phone calls, takes messages to the concern person required and arrange meetings with customers, applicants, suppliers, etc. when requested and or necessary.
- Checking emails on daily basis and distribute to the concerned departments when necessary.
- Assure that all employees are following company policies and procedures and demonstrate product or company knowledge to make the employees aware.
- Prepares general correspondence, transmittals & emails.
- Maintains office supplies and coordinate with Director of Finance and Administration when purchasing any required supplies or documents.
- Arrange deliveries and outgoing documents with the company driver and or with shipping companies if necessary.
- Assist in scanning, organizing, and indexing critical documentation of the Business Development, Design & Supervision Team.
- Support project teams in maintaining original hard and electronic copies of the documents in the designated server folders.
- Processing incoming and outgoing documents and maintain the document logs on daily basis to monitor the submittal and track status.
- Must have strong verbal and written communication skills, capable of communicating directly with engineers and administrative staff.
Qualifications
- Minimum 3-5 years of experience in a similar role within the architecture and engineering consultancy firms.
- Experience in document control for design and supervision projects.
- Strong organizational and communication skills with a pleasant and professional demeanor
- Proficient in document management software and MS Office.
- Qatar-based applicants are highly preferred.
How to Apply
Submit your CV and relevant documents to [Confidential Information] with the subject line Document Controller / Secretary Application - [Your Name].
