KEY ACCOUNTABILITIES
- Participates in meetings conducted by the management for review department & organization's policies.
- Assists in the planning and preparation of meetings, conferences and conference telephone calls & File and retrieve corporate documents, records, and reports as well as Maintain the general filing system and file all correspondence
- Prepares agendas and make arrangements for committee, board, and other meetings, Compile and distribute minutes of meetings.
- Provides word-processing and secretarial support, Type confidential documents on a word processing system.
- Reads and analyses incoming memos, submissions, and reports in order to determine their significance and plan their distribution, prepare responses to correspondence containing routine inquiries.
- Maintains premises head and dep. Head schedules as well as Preparing invoices, reports, memos, letters, financial statements and other documents, using word processing, spread sheet, database, and/or presentation software.
- Reviews operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures.
- Compiles, assimilates, and prepares confidential and sensitive documents, and briefs the administrator or executive regarding content.
- Coordinates and assists the professional or administrator's schedule to organize events, sessions, and conventions, recommend actions to be carried out for workplace expenses like supply, devices & stationary needs.
- Receives Suppliers invoices and review it with relevant works from financial side.
- Prepares all financial documentation needed for payment process and follow up on the payment with finance Department.
- Monitors contractor's performance on time KPI's, and preparing related presentations of their performance.
And any other assigned Tasks
Minimum Qualifications:
- Document Controller: 1-3 years of Relevant experience.
- Senior Document Controller: 3+ years of Relevant experience
- Previous experience with Procurement is an asset
Education Qualifications:
- University/College Degree
Job specific Skills:
- Knowledge of Procurement Methodologies
- Good client handling skills
