James L Williams Middle East is seeking a highly organised and detail-oriented
Document Controller – Site to join our Project team and support the successful delivery of major construction projects.
This role is responsible for managing project documentation, maintaining accurate document control systems, ensuring timely distribution of project records, and supporting site administration in accordance with company procedures and client requirements. The successful candidate will play a vital role in maintaining document integrity, ensuring compliance, and facilitating smooth communication across project teams.
Key Responsibilities
- Manage and maintain all project documentation in accordance with the Project File Index and Document Distribution Procedures.
- Control the receipt, distribution, tracking, and filing of incoming and outgoing project documents, ensuring accurate records and acknowledgements.
- Maintain and update document registers and logs for WIRs, MIRs, RFIs, NCRs, SORs, Method Statements, Damage Reports, IFC Drawings, and related project documentation.
- Coordinate document submissions, including WIRs, MIRs, Method Statements, and Builder's Work Requests for consultant approvals.
- Manage project documentation within Electronic Document Management Systems (EDMS), preferably Aconex, ensuring timely updates and document distribution.
- Prepare project correspondence, letters, and reports as required by the Project Director or Project Manager.
- Monitor overdue actions and coordinate with project teams and contractors to ensure timely document closure.
- Maintain red-line mark-ups and project records to support engineering and construction teams.
- Provide administrative support to the site office, including document control, employee records, office supplies, petty cash coordination, and general site administration.
- Ensure compliance with the company's Quality Management System (QMS), Health, Safety & Environmental Management System (HSEMS), and Information Security Management System (ISMS).
Requirements
- Bachelor's Degree in any discipline; formal training in Document Control will be an added advantage.
- 3–5 years of experience as a Document Controller within the construction industry.
- Strong knowledge of Electronic Document Management Systems (EDMS), preferably Aconex.
- Proficiency in Microsoft Office applications.
- Excellent organisational, communication, and time management skills with strong attention to detail.
- Ability to manage multiple priorities while maintaining document accuracy and confidentiality.
- A proactive team player with strong coordination and administrative skills.
