TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock n roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT's 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyonc, and The Olympics
Purpose
As a member of the Project Management Team, the Document Controller provides continued project support for all Document Control activities between our Architect, Client, and TAIT's in-house design team, for a particular portfolio of projects. This is an intermediate level position with hands-on experience in an ever-growing and changing industry while being exposed to a variety of corporate clients.
Functions & Responsibilities
The Document Controller will work within the Production Department, reporting to the Project Lead and will be assigned to work on specific projects.
General Responsibilities Include, But Are Not Limited To
Provide administrative support to the assigned project lead and project team. Examples include:
- Learn and become the subject matter expert for the client's document management software (mainly ACONEX)
Create and maintain written procedures for all documentation responsibilities
- Manage all Document Control activities: Retain and be able to retrieve all correspondence, reports, drawings, sketches, instructions, and minutes of meetings, submittals, requests-for-information, payment requests, variations, and all other project documents
Generation, issue, and control of documents to all other departments
Manage all drawing updates
Maintain and update all in-house file drawings, CAD, illustrations, scripts, technical specifications, research, budgets, narrative treatments and meeting minutes
- Maintain and ensure compliance with best practices in document control
Index all in-house documents
Maintain document reference library
Ensure proper file codes are indicated on each document and that proper redundant or subject files are maintained
Ensure all files are correctly and completely accountable
Periodically audit all files for inclusions and missing documents
- Facilitate timely provision of requested documentation
- Potential to attend client meetings with note taking responsibilities
Other duties and tasks as assigned.
Minimum Qualifications
- 1 3 years general office experience
- 1+ year of production experience in a similar industry
- Know how to use Google Suite, MS Excel, MS Word, Keynote, PowerPoint and Acrobat
- Knowledge and/or ability to learn ACONEX is a plus
- Knowledge of BIM software workflow is a plus
- Basic understanding of AutoCAD is a plus
- Knowledge of Photoshop and Illustrator helpful
- Background in an architectural environment and work-flow is helpful
- Knowledge of shop drawings helpful
- Highly organized with attention to detail
- Able to coherently set up, maintain, and train others to use an organizational system
- Ability to multitask and work independently in a hybrid working situation
- Detail-oriented, adaptable, and able to meet stringent deadlines with a do what it takes attitude.
- Ability to prioritize work assignments and focus on most critical tasks or know when to ask what to prioritize.
Duration
Eight (8) month duration to start, estimated 20-40 hours a week guaranteed with potential to extend pending project duration
TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.
