Job Summary:
The Documentation Clerk is responsible for preparing, organizing, maintaining, and controlling company documents to ensure accuracy, accessibility, and compliance with internal procedures and external regulations. This role will entail processing shipping instructions and VGM, submitted shipping instructions and VGM as well as draft shipping instructions towards the customers.
You will be working in a very motivated team, internationally oriented as the company have multiple offices on various continents.
Responsibilities:
- Training and Development: Participate in sales training and professional development opportunities to enhance sales skills and industry knowledge.Create, review, format, and file documents in both electronic and hard-copy systems
- Maintain accurate and up-to-date records in accordance with company policies
- Ensure documents are properly labeled, stored, and easily retrievable
- Track document versions and manage document control logs
- Assist in audits by providing requested documentation promptly
- Scan, copy, and archive documents as required
- Distribute documents to relevant departments and stakeholders
- Ensure confidentiality and security of sensitive information
- Support administrative tasks related to documentation and record-keeping
Qualifications:
- Experience: Proven track record in documentation with minimum experience 3 - 5 years
- Ability to work independently and manage time effectively.
- Proficiency in CRM software(Salesforce) and Microsoft Office Suite.
Additional Requirements:
- High level of motivation, perseverance, and dedication to achieving goals.
- Methodical and systematic approach to work
- Ability to adapt and respond in a dynamic environment.
- Excellent problem-solving skills, with a focus on providing customer-centric solutions.
- Dubai Based Role
