Job Description
ABOUT THE ROLE
Based at the Corporate Office in Dubai, the Executive Assistant & Communications Specialist will provide high-level administrative support to senior executives while managing corporate communications and digital presence.
Key Accountabilities
Executive Support
- Manage executive calendars, appointments, and meetings.
- Coordinate travel arrangements and expense reporting.
- Prepare reports, presentations, and correspondence on behalf of executives.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Organize and coordinate company events, board meetings, and conferences.
- Organizing and maintaining an efficient filing system for easy retrieval of information.
Communications & Content Management
- Develop and execute internal and external communication strategies.
- Draft, edit, and distribute corporate communications, reports, newsletters, and press releases.
- Ensure brand consistency across all communication channels.
- Manage crisis communication and provide strategic messaging when needed.
- Assist in speechwriting and presentation development for executives.
- Engage with media, clients, and partners to strengthen relationships. ( optional )
Website Maintenance & Digital Presence
- Maintain and update the company website with relevant content.
- Ensure website functionality, accuracy, and SEO optimization. (Search Engine Optimization)
- Monitor and analyze website performance, making improvements where needed.
- Manage digital integrations with social media.
- Work with IT or external developers to resolve website-related issues.
Qualificatiion & Experience
Minimum Qualifications and Experience:
- A minimum of a bachelor's degree or similar
- Experience in the marine industry is an advantage.
- Proven experience of minimum 5 years as an Executive Assistant, Communications Specialist, or similar role
Key Attributes
- Can-do attitude and an organized and efficient working style
- Flexibility around supporting other senior stakeholders when needed
- Professional conduct and manner
- Demonstrated ability to solve problems.
- Comfortable with change & ability to adapt quickly.
- Ability to manage a fast-paced and sometimes unpredictable workload.
- Exceptional verbal and written communication skills.
- Strong organizational and multitasking abilities with attention to detail.
- Proficiency in MS Office, project management tools, and digital communication platforms.
- Experience managing websites and using SEO/analytics tools.
- Ability to handle confidential information with integrity and discretion.
- Strong problem-solving skills and ability to work in a fast-paced environment
