Engineering and Property Manager

confidential jobs

8-10 Years

Doha, Qatar

Posted 23 days ago
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Job Description

Engineering & Property Manager

Role Purpose

The Engineering & Property Manager is responsible for the overall management, operation, maintenance, and development of the Bank's real estate portfolio and physical infrastructure.

The role oversees all Bank-owned and leased properties, including the Head Office, branches, offices, investment or non-operational properties where applicable, warehouses, and other facilities. The position ensures that properties are safe, operationally efficient, properly maintained, compliant with regulatory and statutory requirements, and managed in a cost-effective manner.

The role will also lead engineering and facilities projects, property renovations and fit-outs, preventive and corrective maintenance, technical service providers, property-related contracts, and capital expenditure projects.

Key Responsibilities

1. Real Estate & Property Management

Manage the Bank's portfolio of owned and leased properties, including Head Office, branches, offices, storage facilities, and other real estate assets.
Maintain a comprehensive property register covering ownership, leases, locations, property condition, utilization, key contractual dates, and associated costs.
Oversee property leases, renewals, terminations, handovers, and landlord/tenant obligations in coordination with Legal, Finance, and relevant stakeholders.
Monitor lease expiry dates, rental commitments, escalation clauses, deposits, insurance requirements, and other contractual obligations.
Conduct regular property inspections and condition assessments.
Identify opportunities to improve space utilization and optimize the Bank's real estate footprint.
Support the evaluation and technical due diligence of potential new premises, acquisitions, relocations, and disposals.
Coordinate property valuations, surveys, inspections, and technical assessments where required.
Maintain all property documentation, drawings, warranties, certificates, permits, and technical records.

2. Engineering & Facilities Management

Ensure the effective operation and maintenance of all building systems and engineering infrastructure.
Oversee HVAC, electrical, plumbing, mechanical, fire protection, elevators, generators, UPS systems, lighting, building management systems, and other critical infrastructure.
Establish and manage preventive, predictive, and corrective maintenance programs.
Ensure critical building infrastructure is maintained to appropriate availability and reliability standards.
Develop maintenance schedules and ensure timely completion of planned maintenance activities.
Monitor equipment performance, lifecycle, warranties, and replacement requirements.
Ensure adequate contingency arrangements for critical building services.
Maintain accurate engineering drawings, equipment registers, maintenance records, and technical documentation.

3. Projects, Renovations & Fit-Outs

Manage property-related capital projects including new branches, office relocations, renovations, refurbishments, expansions, and fit-outs.
Develop project scopes, technical specifications, budgets, schedules, and procurement requirements.
Coordinate architects, engineering consultants, contractors, interior designers, project managers, and specialist vendors.
Review technical drawings, designs, specifications, bills of quantities, and contractor submissions.
Monitor construction and fit-out activities to ensure compliance with approved designs, budgets, quality standards, and timelines.
Manage project handovers, snagging, testing, commissioning, warranties, and close-out documentation.
Ensure projects consider banking-specific operational, security, technology, business continuity, and customer experience requirements.
Provide regular project status reports covering progress, cost, risks, delays, and required decisions.

4. Branch & Office Infrastructure

Ensure branches and offices are maintained in accordance with the Bank's operational and brand standards.
Coordinate physical infrastructure requirements for new branches, ATMs, offices, and other banking facilities.
Work closely with IT, Information Security, Operations, Security, Marketing, and Business Continuity teams on infrastructure requirements.
Coordinate engineering requirements for data rooms, server rooms, UPS systems, generators, cooling systems, and other critical banking infrastructure.
Support physical modifications required for security systems, access control, CCTV, vaults, safes, and other specialist banking facilities in coordination with the responsible functions.

5. Health, Safety & Regulatory Compliance

Ensure all Bank properties comply with applicable building codes, civil defense requirements, occupational health and safety regulations, environmental requirements, and other statutory obligations.
Maintain required permits, licenses, inspections, certificates, and regulatory approvals for Bank premises.
Ensure fire detection, fire suppression, emergency lighting, evacuation systems, and other life-safety systems are regularly inspected and maintained.
Conduct or coordinate periodic health, safety, and property risk assessments.
Ensure contractors and service providers comply with the Bank's health, safety, security, and access requirements.
Track identified deficiencies and ensure corrective actions are completed within agreed timelines.

6. Vendor & Contractor Management

Manage engineering consultants, maintenance companies, contractors, landlords, property managers, and specialist service providers.
Participate in tendering and procurement processes for property, facilities, engineering, and construction services.
Develop technical scopes of work and participate in technical evaluation of proposals.
Establish and monitor service-level agreements and vendor performance KPIs.
Review contractor performance, quality of work, response times, and compliance with contractual requirements.
Validate completed works and invoices prior to payment approval.
Identify opportunities for vendor consolidation and cost optimization without compromising service quality or operational resilience.

7. Budget & Cost Management

Develop and manage annual operating and capital budgets for properties, engineering, maintenance, and facilities.
Forecast major maintenance and asset replacement requirements.
Monitor actual expenditure against approved budgets and investigate material variances.
Develop multi-year capital expenditure plans for property upgrades and major equipment replacement.
Review property-related expenses including rent, maintenance, utilities, service contracts, and project costs.
Identify opportunities to reduce operating costs and improve energy and resource efficiency.

8. Asset Lifecycle Management

Maintain a comprehensive register of major engineering and property-related assets.
Monitor asset age, condition, performance, maintenance history, and expected useful life.
Develop replacement and refurbishment plans for major equipment and infrastructure.
Recommend repair-versus-replacement decisions based on technical and financial assessments.
Ensure warranties and maintenance agreements are properly documented and utilized.

10. Governance & Reporting

Develop and maintain policies, procedures, standards, and operating manuals relating to property and engineering management.
Maintain appropriate documentation and audit trails for property transactions, maintenance, projects, and vendor management.
Address findings raised by Internal Audit, Risk, Compliance, regulators, or external auditors relating to properties and facilities.
Prepare regular management reports covering property portfolio status, maintenance performance, projects, budgets, risks, incidents, and key upcoming requirements.
Maintain a property risk register and escalate significant operational, financial, safety, or compliance risks.

Qualifications & Experience

Education

Bachelor's degree in Civil Engineering, Mechanical Engineering, Electrical Engineering, Architectural Engineering, Facilities Management, or a related discipline.
Professional engineering certification or registration is preferred.
Project Management certification such as PMP or equivalent is advantageous.
Facilities or property management certification such as CFM, FMP, RICS, or equivalent is advantageous.
Minimum 8–10 years of relevant experience in engineering, property management, facilities management, construction, or real estate.
Minimum 3–5 years in a managerial or supervisory capacity.
Experience managing a portfolio of commercial properties, corporate offices, branches, or similar facilities.
Banking or financial services experience is strongly preferred.
Demonstrated experience managing major fit-out, renovation, construction, or relocation projects.
Experience managing engineering systems and critical building infrastructure.
Strong experience managing contractors, consultants, maintenance providers, and property-related contracts.
Experience preparing and managing CAPEX and OPEX budgets.

Technical Knowledge

The successful candidate should demonstrate strong knowledge of: