Event Coordinator

Company Description

INDEX Conferences & Exhibitions, established in 1991, specializes in organizing impactful conferences, exhibitions, and trade shows. The company's events are recognized for fostering connections among pioneers in various business, medical, and health sectors. Through its work, INDEX contributes to the growth of industries while positively shaping national and international identities. Headquartered in Dubai, INDEX has built a reputation for delivering world-class events that drive innovation and collaboration.

Role Description

We are seeking a dynamic and detail-oriented Event Coordinator to support the planning, coordination, and execution of events under INDEX Total. The ideal candidate will play a key role in delivering high-quality corporate, government, and high-profile events by managing logistics, coordinating with internal teams and external stakeholders, and ensuring seamless on-ground execution. This role requires strong organizational skills, multitasking ability, and a proactive approach to handling event operations and client requirements.

Key Roles and Responsibilities

• Coordinate end-to-end event operations, ensuring smooth planning and execution.
• Support project timelines, deliverables, and reporting across multiple events.
• Liaise with design, media, and marketing teams to develop event materials and assets.
• Assist in social media coordination, including content planning and execution.
• Support client communication and maintain strong stakeholder relationships.
• Coordinate with vendors, suppliers, and partners to ensure timely delivery of services.
• Assist in budgeting, preparing quotations, and tracking event expenses.
• Prepare post-event reports, including performance insights and recommendations.
• Provide on-ground support during events to ensure operational excellence.

Key Skills and Qualifications

• Bachelors degree in a relevant discipline with proven experience in event coordination and on-ground execution
• Exposure to corporate, government, or high-profile events is preferred but not mandatory.
• Strong administrative, organizational, coordination and communication skills.
• Excellent client-facing and communication abilities.
• Ability to manage multiple tasks across operations, marketing coordination, and basic project management.
• Experience working with vendors, designers, and internal teams.