Company Description
The Anwar Gargash Diplomatic Academy (AGDA), launched in 2014, serves as a cornerstone supporting the UAE Ministry of Foreign Affairs and International Cooperation by preparing future generations of Emirati diplomats and government leaders. As a center of excellence, AGDA delivers region-specific programs, cutting-edge research, and access to global diplomatic expertise to equip graduates with the skills to navigate a rapidly changing foreign policy landscape. With the UAE's success in global diplomacy, including initiatives like hosting Expo 2020 and leading in global indices such as passport strength, the Academy plays a critical role in reinforcing the nation's international standing. Located in Abu Dhabi, AGDA aspires to be the leading foreign policy training and research institute in the Middle East.
Role Purpose
The Events Manager is responsible for leading the end-to-end planning, management, and execution of all events at the Academy, ensuring seamless delivery, high-quality experiences, and alignment with institutional standards. The role oversees event operations, cross-functional coordination, audience management, and continuous improvement of processes to enhance impact and efficiency.
Key Responsibilities
Event Management & Execution
- Lead the full lifecycle of all event types, including public events, internal events, visits, tours, and closed sessions.
- Ensure all events are delivered smoothly, with all logistics, resources, and stakeholder requirements fully met.
Cross-Functional Coordination
- Collaborate with internal teams (IT, General Services, Security, and others) to ensure effective planning and execution.
- Align timelines, requirements, and resources across functions.
Event Operations & Process Enhancement
- Maintain a centralized overview of all events, including planning, partners, execution, and outcomes.
- Review and improve processes to enhance efficiency, consistency, and scalability.
- Drive digital transformation initiatives within event operations.
Vendor Management
- Manage relationships with external vendors and service providers, ensuring quality delivery and adherence to agreed standards.
- Oversee vendor selection, coordination, and performance to ensure successful event execution.
Team Management
- Lead and coordinate event support staff, ensuring clear roles, responsibilities, and effective on-ground execution.
- Provide guidance and oversight to ensure high performance and alignment with event objectives.
Content & Programming Oversight
- Review event topics and content to ensure diversity, relevance, and alignment with institutional priorities.
- Maximize audience interest and attendance across events.
Audience Management & Communication
- Maintain accurate audience records, attendance tracking, and distribution lists.
- Manage communication channels for invitations, updates, and community engagement.
Performance & Reporting
- Track event performance through surveys, feedback, and KPIs.
- Prepare event, strategy, and performance reports for management.
Budget & Governance
- Manage event budgets and ensure cost efficiency.
- Ensure compliance with policies, governance standards, and audit requirements.
Event Projects & Infrastructure
- Lead and support event-related projects, including venue, technology, and space enhancements.
