Event Operations & Technical Coordinator (Mid-Level)

Location: UAE (Dubaibased)

Travel Requirement: Frequent travel to Saudi Arabia

Company: Recode Exhibition & Conferences

Type: Full-time

Recode Exhibition & Conferences is seeking a mid-level Event Operations & Technical Coordinator to support the planning, administration, and technical execution of our events, festivals, pop-ups, and experiential destinations across the UAE and Saudi Arabia.

This role suits someone who understands event operations on the ground, can manage technical drawings and production files, and is comfortable supporting projects that involve cross-border coordination and extended travel.

You will work closely with project managers, production partners, suppliers, and internal teams to ensure smooth execution from planning to on-site delivery.

• Support planning and execution of events, festivals, exhibitions, and pop-ups in the UAE and KSA
• Coordinate with internal teams, suppliers, production companies, and vendors
• Assist with permits, approvals, and operational documentation
• Prepare and manage operational checklists, timelines, and trackers
• Support vendor onboarding and technical coordination
• Participate in on-site setup, event operations, and dismantling when required

• Prepare and update AutoCAD drawings (site layouts, floor plans, booth layouts, signage placement)
• Coordinate technical drawings with production and contracting teams
• Prepare files for print and production
• Create and update basic design materials using Adobe Illustrator, Photoshop, and/or Canva
• (maps, signage, badges, internal decks, operational visuals)
• Ensure technical drawings comply with operational and authority requirements

• Liaise with suppliers and contractors on technical requirements
• Track submissions, approvals, and deadlines
• Support on-site teams with real-time adjustments and coordination
• Ensure accuracy of layouts and production files before execution

• 36 years of experience in events, exhibitions, festivals, or experiential projects
• Strong proficiency in AutoCAD (mandatory)
• Working knowledge of Adobe Illustrator, Photoshop, and/or Canva
• Experience with event operations, production workflows, and on-site execution
• Comfortable with frequent travel to Saudi Arabia, including extended stays during event periods
• Strong organizational, coordination, and problem-solving skills
• Ability to work under pressure and manage multiple projects simultaneously
• Fluent in English (Arabic is a strong advantage)
• Flexible working hours during peak event periods

• Hands-on, detail-oriented, and solution-focused
• Comfortable working in fast-paced, dynamic environments
• Proactive and reliable, with strong follow-through
• Team player who can work independently when required

• Work on large-scale festivals and destination projects across the UAE and Saudi Arabia
• Be part of a growing company shaping experiential retail and cultural events in the region
• Exposure to end-to-end event development
• Clear growth path into senior operations or project management roles

How to Apply:

Apply via LinkedIn and share your CV along with samples of AutoCAD drawings or relevant event work (if available).