We are seeking a highly organized and proactive individual to support the smooth functioning of our office operations and provide executive-level administrative support to senior leadership.
Job Scope
- Oversee daily office upkeep, facilities, pantry supplies, stationery inventory, seating arrangements and all vendor coordination
- Monitor administrative supplies and assets, manage access cards and equipment allocation, and initiate procurement when necessary
- Maintain accurate filing systems for corporate records, contracts and policies while supporting audits and enforcing administrative SOPs
- Arrange all logistics and related meeting materials for internal meetings, corporate events and staff engagement activities, including post-event follow-ups
- Manage complex calendars, schedule appointments, coordinate travel and accommodations, and prepare professional briefing materials and presentations for senior executives
- Screen and prioritize incoming communications, handle confidential information securely, and act as a professional liaison between management, teams and external stakeholders
Requirements
- Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to handle digital administrative tasks efficiently
- Strong administrative and coordination skills to effectively manage daily office operations, logistics and internal support
- Excellent interpersonal and communication skills to build positive relationships with internal teams, management and external vendors
- High level of organization and strict attention to detail to ensure error-free documentation, record-keeping and compliance
- Proven ability to multi-task, prioritize urgent requests and manage time effectively in a fast-paced environment with tight deadlines
- A reliable team player with a professional, service-oriented attitude to collaborate seamlessly across multiple departments
EA License No.: 96C4864
Reg. No.: R22110485 (Shanice Lim Xin Ni)
