Executive Administrative Assistant

Esqyre is a luxury marketplace connecting High Net Worth Individuals to supercars, yachts, and villas worldwide.

We operate at the intersection of luxury, precision, and performance. Our clients are global, elite, and expect flawless execution. Our culture values discretion, speed, ownership, and results.

We are seeking a highly organized Executive Administrative Assistant to support senior leadership in a fast paced luxury growth environment.

This role is mission critical. You will protect executive focus, manage shifting priorities, coordinate across teams, and ensure every detail is executed to luxury standards.

You are not just managing calendars. You are enabling performance.

Manage complex executive calendars and scheduling

Prioritize executive communications and act as a gatekeeper

Prepare meeting agendas, presentations, and briefing materials

Ensure leadership alignment across internal and external engagements

Track action items, deadlines, and leadership initiatives

Liaise with internal teams, partners, and high profile clients

Support contract administration and confidential documentation

Maintain structured digital filing systems

Coordinate domestic and international travel

Manage itineraries, accommodations, visas, and executive meetings

Oversee logistics for client engagements and partner events

Serve as a polished point of contact reflecting luxury brand standards

Handle sensitive information with full discretion

Ensure all communication aligns with premium positioning

Improve administrative workflows

Create systems that increase operational efficiency

Support executive level strategic projects

3 to 7 years experience supporting senior leadership

Background in luxury, hospitality, real estate, finance, or high growth startups preferred

Exceptional organizational and time management skills

Strong written and verbal English communication skills. Arabic is a plus

High proficiency in Google Workspace and Microsoft Office

Calm under pressure with outstanding attention to detail

Direct exposure to executive decision making

Work within a high growth luxury marketplace

Engage with elite global clientele

Competitive compensation aligned with performance