Draft, prepare, and follow up on correspondence to clients.
Organize and manage schedules, calendars, and appointments.
Register and follow up on activities in client platforms as well as governmental and related authority portals.
Renew governmental certificates in a timely manner.
Prepare periodic reports and executive summaries.
Create and format templates for official correspondence.
Respond to client inquiries on behalf of the manager, ensuring professional communication at all times.
Prioritize tasks and proactively follow up on critical matters.
Coordinate regularly with HR and Finance teams.
Arrange and coordinate meetings, including bookings, invitations, agendas, and follow-up actions.
Prepare and deliver presentations for meetings with executive management or internal/external parties.
Maintain and archive files and correspondence in an organized and accessible manner.
Support daily operations to ensure smooth workflow.
Perform any other administrative or coordination tasks as assigned by the direct manager.
Required Skills:
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Strong knowledge of governmental platforms and related authorities in Saudi Arabia.
Excellent written and verbal communication skills.
Ability to work under pressure and manage time effectively.
Professionalism and tact when dealing with different management levels and clients.
Fluency in English (spoken and written).
Experience Required:
46 years of experience in administrative or operational roles, preferably with work experience inside the Kingdom.
Education:
Bachelor's degree in Business Administration or a related field.
Location Preference:
Candidates must be currently based in Saudi Arabia with proven knowledge and experience in dealing with all relevant governmental platforms, authorities, and agencies.
