We are seeking a reliable and detail-oriented Executive Administrative Assistant to support our senior leadership team. The ideal candidate will be adaptable, take initiative, and use resources effectively, while maintaining professionalism and confidentiality. This role offers an exciting opportunity to contribute to a diverse, innovative environment and engage with colleagues across all levels of the organization.
Key Responsibilities:
1.Administrative & Process Support
- Manage internal workflows and approvals, ensuring processes are followed accurately and on time.
- Coordinate and follow up on the preparation, tracking, and status updates of key business documents.
- Support internal and external business processes, ensuring smooth handover and process facilitation across teams.
2. Document Control & Coordination
- Act as a document controller, maintaining organized records of contracts, engagement letters, and business documents.
- Ensure documents are properly filed, updated, and accessible when needed.
- Track document versions, approvals, and completion status.
3.Scheduling & Communication
- Manage complex calendars, including scheduling meetings and coordinating with internal teams and direct reports, and follow-ups.
- Provide daily administrative assistance to ensure sales team members can focus on client-facing activities.
- Handle ad-hoc administrative tasks as required.
Required Qualifications
- Previous experience in Administrative Assistant, Executive Assistant, PA, or Office Administration roles.
- Experience in professional services, consulting, or corporate environments is a plus.
Key Skills & Competencies
- Strong communication and coordination skills.
- Highly detail-oriented, organized, and process-driven.
- Able to follow procedures carefully and execute tasks reliably.
- Comfortable handling repetitive administrative and follow-up tasks.
Language & Personal Attributes
- Good English communication skills (spoken and written).
- Chinese language ability is a nice-to-have, but not mandatory.
- Calm, cooperative, and professional working style.
- Ability to work well in a support role and take clear instructions.
What We Offer:
- Competitive salary + attractive commission structure.
- Strong marketing support and qualified leads.
- Professional work environment with career growth opportunities.
