Executive Assistant

Job Purpose

To provide high-level executive, administrative, and operational support to the CISO, ensuring effective coordination, follow-up, reporting, and communication across the departments reporting to the CISO. The role will also support management reporting, budgeting follow-up, data analysis, and process improvement using digital and AI tools.

Roles and Responsibilities

• Provide direct executive and administrative support to the CISO.
• Coordinate and attend meetings, prepare meeting minutes, and track action items.
• Attend selected meetings on behalf of the CISO when required and ensure proper follow-up on decisions and agreed actions.
• Coordinate and follow up with department managers on pending actions, deliverables, priorities, and updates.
• Prepare weekly, monthly, and ad-hoc management reports and presentations.
• Consolidate reports and information received from different departments for management review.
• Support budgeting activities and follow up on CAPEX and OPEX-related items.
• Support cost control activities by tracking expenses, budgets, and required financial updates with relevant stakeholders.
• Prepare reports, dashboards, and data analysis using Excel and Power BI.
• Use AI and automation tools to improve reporting, documentation, productivity, and workflow efficiency.
• Support project and initiative tracking, including timelines, deliverables, risks, and follow-up actions.
• Coordinate communication between the CISO office, internal departments, and other stakeholders.
• Maintain confidential executive records, reports, correspondence, and documentation.
• Qualifications and Requirements
• Bachelor's degree in Business Administration, Management, Finance, Accounting, Management Information Systems, Information Technology, Project Management, Industrial Engineering, or a related field.
• Relevant experience in executive assistance, business support, administration, coordination, PMO support, or a similar role.
• Strong experience in meeting coordination, follow-up, reporting, and stakeholder communication.
• Good exposure to budgeting, CAPEX, OPEX, and cost control.
• Good knowledge of project management concepts and project or initiative tracking.
• Good proficiency in Microsoft Excel and PowerPoint.
• Experience using Power BI for reporting, dashboards, or data visualization.
• Practical experience using AI tools to support reporting, analysis, documentation, research, or productivity.
• Strong coordination, communication, and organizational skills.
• Ability to work effectively with senior management and multiple department managers.
• Ability to handle confidential and sensitive information professionally.
• Good command of English.