Executive Assistant & Accounting Operations Coordinator

Company: Interconnect 360

Location: Egypt (On-Site)

Employment Type: Full-Time

Position Overview

Interconnect 360 is seeking a highly organized, detail-oriented, and financially disciplined Executive Assistant & Accountant operation to support company leadership and oversee day-to-day accounting, administrative, operational, and coordination activities. This role is accounting-centered and requires a candidate who can manage financial operations with accuracy while also functioning as a trusted executive support resource.

Work Environment & Expectations

·        The role is on-site role based in Egypt. Located in our partner location – Global Management Services - in El Obour building, salah Salem Cairo

·        The role will support our US based operation in New York (Eastern time), requiring adjusted schedule, and some flexible arrangements required.

·        The role will have dual reporting in Egypt, and United States.

·        Strong experience in bookkeeping, accounting support, or financial administration.

·        Proficiency in Microsoft Excel and Google Sheets.

·        Experience with accounting software such as QuickBooks, Xero, Zoho Books, or similar platforms.

·        Strong organizational and time-management skills.

·        Excellent written and verbal communication abilities.

·        Ability to manage confidential financial and operational information.

·        High attention to detail and accuracy.

·        Ability to work independently in a remote environment.

·        Comfortable working in a fast-paced startup or entrepreneurial environment.

·        Experience with CRM systems and operational software platforms is preferred.

Key Responsibilities

Accounting & Financial Operations (Primary Responsibility)

·        Maintain accurate and organized bookkeeping records across all business activities.

·        Record and track operational expenses, subscriptions, invoices, reimbursements, and recurring company payments.

·        Prepare, organize, and maintain financial spreadsheets and accounting documentation.

·        Manage accounts payable and accounts receivable activities.

·        Track supplier invoices, payment due dates, vendor balances, and payment processing schedules.

·        Coordinate directly with external accountants, tax professionals, and bookkeeping providers.

·        Prepare customer invoices and monitor outstanding receivables.

·        Follow up professionally on unpaid invoices and customer balances.

·        Assist with monthly financial reporting, expense summaries, and operational cost analysis.

·        Monitor company cash flow activity and spending trends.

·        Support budgeting, forecasting, and financial tracking initiatives.

·        Maintain digital filing systems for receipts, contracts, invoices, and financial records.

·        Ensure all financial records remain organized, accessible, and audit-ready.• Prepare and organize customer invoices.

Operations & Systems Coordination

·        Manage executive calendars, scheduling, and meeting coordination.

·        Run payroll using our payroll software tool.

·        Coordinate internal and external meetings, operational calls, and follow-ups.

·        Track executive action items, priorities, deadlines, and reminders.

·        Handle professional business correspondence and customer communication.

·        Draft emails, reports, operational summaries, and internal business documents.

·        Organize contracts, proposals, company records, and operational files.

·        Assist leadership with administrative execution and day-to-day operational support.