To facilitate and be responsible for the efficient functioning of an office through a range of administrative, clerical, financial and managerial tasks performed within the office, including office management, implementation of procedures, processing, records management, collection, and reporting of statistics.
Responsibilities:
Regularly monitor the accuracy, completeness, and timeliness of processing activities within the office.
Plan, develop, and facilitate changes in procedures, forms and practices, workflows, personnel assignment and equipment.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution/ next course of action.
Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
File and retrieve corporate documents, records, and reports.
Manage and maintain Schedules & make necessary travel arrangements.
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
Record, Compile, transcribe, and distribute minutes of meetings.
Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
Comply with all relevant safety, quality and environmental management policies, procedures, and controls to ensure a healthy and safe work environment
Qualifications
3 - 4 years experience as a Executive Assistant
Strong communication skills
Strong ability to multitask
Bachelor degree in Business Management / Administration
