Executive Assistant

About the Role

AlSafy Group is looking for a highly professional, polished, and proactive Executive Assistant to provide high-level executive support to senior leadership.

The ideal candidate should have proven experience supporting a Board Member, or C-Level Executive, with exceptional organizational skills, discretion, flexibility, and a strong executive presence. The role also requires someone who is comfortable leveraging AI tools to deliver actual business outputs and projects, not only for basic email drafting.

Responsibilities

- Manage and maintain the executive's calendar, appointments, and daily schedule.

- Coordinate internal and external meetings, including agenda preparation, meeting logistics, and follow-ups.

- Schedule and coordinate executive and Board meetings.

- Organize domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.

- Screen, prioritize, and manage emails, calls, and correspondence.

- Prepare presentations, reports, meeting materials, briefing documents, and executive summaries.

- Draft, review, and format business correspondence and official communications.

- Track action items and follow up with stakeholders to ensure timely completion.

- Maintain confidential files, records, and executive documentation.

- Prepare expense reports and monitor executive-related budgets when required.

- Organize company events, Board meetings, executive visits, and other high-level engagements.

- Coordinate with senior management, Board Members, shareholders, clients, and external stakeholders when required.

- Handle sensitive and confidential information with a high level of discretion and professionalism.

- Support the executive in ad-hoc projects, research, analysis, presentations, and business requirements.

- Leverage AI tools and technologies to improve productivity, research, documentation, analysis, presentations, and project execution.

- Proactively identify opportunities to improve executive workflows, organization, and overall efficiency.

Qualifications

- Minimum 3 years of direct experience as an Executive Assistant / Personal Assistant supporting a CEO, Board Member, or C-Level Executive.

- Proven experience working closely with senior leadership and/or Board Members.

- Strong experience in executive calendar, meeting, travel, correspondence, and document management.

- Highly presentable, polished, and professional in appearance, communication, and overall executive presence.

- Excellent verbal and written communication skills.

- Highly flexible and adaptable, with the ability to handle changing priorities, last-minute requests, and high-pressure situations.

- Strong organizational and time-management skills with exceptional attention to detail.

- High level of confidentiality, discretion, and professionalism.

- Strong interpersonal skills and the ability to deal confidently with senior executives and external stakeholders.

- Ability to work independently, anticipate needs, and proactively solve problems.

- Strong hands-on experience using AI tools such as Claude, ChatGPT, Gemini, or similar platforms.