STADA is a leading manufacturer of high-quality pharmaceuticals. With a long-standing heritage rooted in pharmacies, we are perceived as a reliable and trustworthy partner since 1895. With our products we help people protect and regain a dignified and able life. With our proven Generics, we ensure that everyday health remains affordable.
At STADA, we follow our purpose of Caring for People's Health as a Trusted Partner. In pursuit of this purpose, we are committed to further accelerating the successful trajectory of our company.
To our employees, we offer an attractive working environment in which they can develop personally.
Executive Personal Assistant & Project Coordinator – Gulf+
Location: STADA Gulf+ (Dubai, UAE)
Reporting to: General Manager – Gulf+
Function: General Management / Strategic Operations
About the Role
We are seeking a highly capable, business-oriented Executive Personal Assistant & Project Coordinator to support the General Manager of the Gulf+ organization.
This role is designed for a candidate with strong project management capabilities, executive maturity and the ability to operate confidently with Leadership Team (LT) members and senior regional stakeholders. The position requires a combination of strategic coordination, executive communication, presentation development and operational follow-through.
The ideal candidate is not only highly organized, but also able to anticipate needs, manage complex priorities and contribute to the execution of key business initiatives in a dynamic multinational environment.
Key Responsibilities
Executive & Leadership Support
- Act as a trusted coordination partner to the General Manager across strategic and operational priorities.
- Manage a complex executive calendar, leadership meetings, governance forums, and regional engagements.
- Coordinate and follow up with Leadership Team members on key deliverables, timelines, and action plans.
- Support preparation for senior leadership discussions, regional reviews, and business performance meetings.
Project Management & Strategic Coordination
- Lead coordination and tracking of cross-functional strategic projects across Gulf+ markets.
- Ensure effective follow-up and execution of critical initiatives with multiple stakeholders.
- Prepare project timelines, status updates, meeting summaries, and executive action trackers.
- Drive organizational discipline and governance across leadership priorities.
Executive Presentations & Business Decks
- Prepare high-quality PowerPoint presentations, business reviews, strategic decks, and executive reports for senior management and regional leadership.
- Translate complex business inputs into clear, structured, and impactful presentations.
- Support development of storytelling, key messages, and data visualization for leadership communication.
- Ensure presentations meet high executive standards in both content and design quality.
Stakeholder & Communication Management
- Interact confidently with senior internal and external stakeholders across the organization.
- Draft professional communications, briefing notes, executive summaries, and meeting minutes.
- Act as a coordination focal point between Gulf+ leadership and regional/global functions.
Operational Excellence
- Maintain high confidentiality and professionalism in handling sensitive business information.
- Support organization of local workshops, regional meetings and management events.
- Ensure smooth daily operations with strong attention to detail and execution excellence.
Qualifications & Experience
- Bachelor's degree in Business Administration or related field.
- 3–7 years of experience as Executive Assistant, Personal Assistant, Office Manager, Project Coordinator, or similar role supporting senior leadership.
- Experience within multinational companies is preferred.
- Experience working with Leadership Teams and senior stakeholders is essential.
- Strong exposure to project coordination, executive reporting, and presentation development.
- Pharmaceutical or healthcare industry exposure is a plus.
- Strong proficiency in Microsoft Office, especially PowerPoint, Excel, Outlook, and Word.
- Excellent written and verbal communication skills in English; Arabic is a strong advantage.
Competencies We Are Looking For
- High ownership and accountability.
- Strong organizational and multitasking skills.
- Business acumen and professional maturity.
- Executive presence with the ability to interact confidently with senior leadership.
- Ability to work under pressure and manage changing priorities.
- Strong interpersonal and communication skills.
- Attention to detail with execution excellence.
- Positive, energetic, and solution-oriented mindset.
- Strong project management and follow-through capabilities.
- Strategic thinking with execution focus.
- High level of confidentiality and trustworthiness.
Why Join STADA Gulf
This role offers direct exposure to senior leadership, strategic business discussions, and regional operations within a fast-growing healthcare organization. It is an opportunity for a high-potential professional to work at the center of business decision-making and contribute directly to organizational impact and transformation.
