Executive Assistant and Admin.

Your role is to free the CEO from administrative tasks so he can spend his time on strategic tasks that create greater value for Transcorp. You will be responsible for providing support to the CEO and office administration. You'll have access to highly confidential information, so high discretion is required.

Duties and Responsibilities

EA

Arranging travel, business visas and accommodation and preparing complex travel itineraries

Manage diary and schedule meetings and appointments

Reminding the CEO of important tasks, meetings and deadlines

Provide general assistance in preparing presentations and setting up meetings

Ensuring that Senior Management has provided the necessary reports on time as requested by the CEO

Produce documents, briefing papers, reports, and comms drafts for the CEO

Conduct or prepare any research that the CEO may require

Prepare documents or materials required by the CEO when attending conferences or external events

Assist in preparing reports and metrics for management

Any ad hoc job requirement as delegated by the Line Manager

Admin

Provides administrative support to ensure efficient operation of the office

Provide reception support such as meeting and greeting visitors and directing them to the right person

Ensure that meetings rooms are ready and set up for meeting

Monitor the book inventory in the library

Supports the Social Squad in organising events

Assist HR in the office improvement plan

Maintain office supplies, records, correspondence, and filing systems.

Coordinate with vendors, suppliers, and service providers for office maintenance and logistics

Support meeting arrangements, travel coordination, and scheduling.

Maintain professional standards in all administrative activities

Handle calls, correspondence, and visitor management with professionalism and courtesy

Ensure a seamless front-of-house experience for clients, guests, and partners

Administer employee leave, attendance, and employee records accurately.

Ad hoc duties as assigned by the reporting managers.

Essential Competencies

Strong organisational and time management skills

Excellent communication and interpersonal abilities

High attention to detail and accuracy

Professional discretion and ability to handle confidential information

Strong understanding of HR processes and employee lifecycle administration

Proficiency in Microsoft Office Suite

Ability to multitask effectively in a dynamic environment

Qualifications & Experience

Bachelor's degree in Business Administration, or related field

Minimum of 5 years of experience in administration, EA or similar role

Personal Attributes

Professional, dependable, and proactive.

Strong sense of ownership and accountability.

Positive attitude and commitment to teamwork.

Calm and solutions-oriented under pressure.

Highly organised with a focus on service and quality.