Executive Assistant

We are seeking a highly organized, proactive, and bilingual (French/English) Executive Assistant to provide comprehensive administrative and operational support to the Chief Financial Officer (CFO). The ideal candidate will be based in Dubai and act as a key liaison between the CFO and internal/external stakeholders across multiple countries.

Executive Support

• Manage the CFO's calendar, schedule meetings, and coordinate travel arrangements.

• Prepare and organize documents, presentations, and reports for meetings and strategic reviews.

• Handle confidential information with discretion and professionalism.

Communication & Coordination

• Serve as the primary point of contact for internal teams and external partners on behalf of the CFO.

• Assist the Legal Department with administrative and coordination tasks.

• Ensure smooth coordination between Finance and Legal functions across multiple sites (Monaco, Dubai, Singapore).

• Align and coordinate calendars with other members of the Executive Committee.

• Assist in coordinating cross-functional projects and initiatives.

• Ensure timely follow-up on action items and deadlines.

Event & Meeting Organization

• Organize all departmental meetings and events throughout the year (Finance and Legal).

• Plan and execute logistics for executive meetings, workshops, and business trips.

• Organize Executive Committee visits to Dubai, including full logistical coordination.

Qualifications & Skills

• Bachelor's degree or equivalent experience in Business Administration or related field.

• Minimum 5 years of experience as an Executive Assistant or similar role, preferably in an international environment.

• Languages: Native or fluent French speaker with excellent English proficiency (written and spoken).

• Strong organizational and time-management skills with attention to detail. • Proficiency in Microsoft Office Suite and digital collaboration tools.

• Ability to work independently, prioritize tasks, and handle multiple projects simultaneously.

• High level of professionalism, discretion, and cultural awareness.