Executive Assistant

We are looking for a highly organized, professional, and proactive Executive Assistant to provide comprehensive administrative and business support within a fast-paced corporate environment.

The ideal candidate will have excellent communication and organizational skills, a high level of professionalism, and strong experience in preparing high-quality presentations, reports, and executive-level documents. The role requires someone who is confident, detail-oriented, discreet, and capable of managing multiple priorities effectively.

Key Responsibilities

• Manage complex calendars, appointments, meetings, and scheduling while ensuring effective time management and prioritization.
• Coordinate internal and external meetings, including meeting invitations, agendas, logistics, and follow-up actions.
• Prepare professional and visually engaging PowerPoint presentations, reports, meeting materials, and executive documents.
• Transform information, data, and business updates into clear, structured, and executive-ready presentations.
• Draft, review, format, and proofread correspondence, reports, presentations, and other business documents.
• Manage emails, communications, and follow-ups professionally and efficiently.
• Prepare meeting agendas, take meeting minutes when required, and track action items to ensure timely completion.
• Coordinate travel arrangements, accommodation, transportation, and related itineraries when required.
• Maintain confidential and sensitive information with the highest level of discretion.
• Support the preparation and organization of management meetings, workshops, events, and presentations.
• Coordinate with different departments and stakeholders to collect information, follow up on deliverables, and ensure deadlines are met.
• Maintain organized records, documents, reports, and administrative files.
• Anticipate administrative and business support requirements and proactively address them.
• Perform other administrative and coordination duties as required.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role, preferably within a corporate environment.
• Strong experience in preparing professional business presentations and executive-level materials.
• Excellent command of Microsoft PowerPoint, with the ability to create attractive, structured, and professional presentations.
• Strong knowledge of Microsoft Office, particularly PowerPoint, Outlook, Word, and Excel.
• Excellent written and spoken English.
• Strong communication and interpersonal skills.
• Excellent organizational, planning, and time-management abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and work effectively under pressure.
• Strong follow-up and coordination skills.
• High level of confidentiality, discretion, and professional judgment.
• Professional appearance and demeanor, with confidence when interacting with senior stakeholders.

Key Competencies

• Executive Support
• Presentation Development
• Business Communication
• Calendar & Meeting Management
• Stakeholder Coordination
• Organization & Planning
• Attention to Detail
• Confidentiality & Discretion
• Time Management
• Microsoft PowerPoint
• Microsoft Office
• English Communication