Executive Assistant -Arabic-speaking
Location: Sharjah,
Industry: Construction
Experience: Minimum 4 years
Job Summary
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and executive support to senior management within a construction company in Sharjah.
The ideal candidate should have a minimum of 4 years of relevant experience, with strong administrative and coordination skills and hands-on experience in Recruitment and Talent Acquisition.
Key Responsibilities
- Provide day-to-day executive and administrative support to senior management.
- Manage calendars, appointments, meetings, and schedules.
- Prepare correspondence, reports, presentations, and other business documents.
- Coordinate meetings, prepare agendas, take meeting minutes, and follow up on action points.
- Handle confidential documents and information with a high level of discretion.
- Coordinate communication between management, employees, clients, suppliers, and external parties.
- Manage incoming calls, emails, and correspondence and ensure timely follow-up.
- Assist with travel arrangements, bookings, and business meetings when required.
- Support recruitment activities, including job posting, sourcing, CV screening, and candidate coordination.
- Conduct initial candidate communication and schedule interviews with relevant managers.
- Coordinate recruitment follow-ups, offer processes, and joining arrangements.
- Maintain updated candidate databases and recruitment records.
- Provide administrative support to HR and other departments as required.
- Follow up on assigned tasks and ensure deadlines are met.
- Perform other administrative and executive support duties as assigned.
Requirements
- Bachelor's degree in Business Administration, Human Resources, Management, or a related field.
- Minimum 4 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role.
- Hands-on experience in Recruitment / Talent Acquisition is required.
- Previous experience in the construction, engineering, real estate, or contracting industry is preferred.
- Excellent written and verbal communication skills in Arabic and English.
- Strong knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Excellent organizational, time-management, and follow-up skills.
- Strong attention to detail and ability to manage multiple priorities.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Professional appearance, strong interpersonal skills, and a proactive attitude.
- Ability to work effectively in a fast-paced and demanding environment.
If you are an organized, proactive, and detail-oriented professional with strong Executive Assistant and Recruitment experience, we would love to hear from you.
