Job Description

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to senior leadership. The ideal candidate will excel in managing administrative functions, coordinating executive schedules, facilitating communication, and ensuring the smooth operation of day-to-day business activities.

Key Responsibilities

Manage complex calendars, meetings, appointments, and travel arrangements for senior executives.
Organize and coordinate internal and external meetings, including preparing agendas, presentations, and meeting minutes.
Act as a key point of contact between executives and internal/external stakeholders.
Handle confidential information with the highest level of discretion and professionalism.
Prepare reports, correspondence, presentations, and other business documents.
Track action items and follow up on deadlines to ensure timely completion.
Coordinate events, workshops, and executive engagements.
Manage expense reports, invoices, and administrative records.
Support project coordination and contribute to process improvement initiatives.
Assist in the preparation of executive communications and strategic documentation.

Qualifications & Experience

Bachelor's degree in Business Administration, Management, or a related field.
3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
Strong organizational and time-management skills with the ability to prioritize multiple tasks.
Excellent verbal and written communication skills in English.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Ability to work independently and maintain strict confidentiality.
Professional demeanor with strong interpersonal and stakeholder management skills.

Preferred Skills

Experience supporting C-level executives or senior leadership teams.
Strong attention to detail and problem-solving abilities.
Ability to thrive in a fast-paced, dynamic environment.
Experience coordinating international travel and executive events is an advantage.

What We Offer