Job Description

A leading organization is seeking an experienced Executive Assistant to provide high-level administrative, operational, and stakeholder coordination support within a dynamic and professional environment. The successful candidate will play a critical role in supporting senior leadership, managing stakeholder engagements, coordinating key initiatives, and ensuring the smooth execution of business operations.

Key Responsibilities

Manage executive calendars, meetings, correspondence, and travel arrangements.
Prepare reports, presentations, briefing notes, agendas, and meeting minutes.
Coordinate with internal departments, government entities, regulatory bodies, and external stakeholders.
Monitor action items, track deadlines, and ensure timely follow-up on key initiatives.
Maintain accurate records, official correspondence, documentation, and filing systems.
Support project coordination, KPI tracking, procurement activities, and administrative processes.
Organize and coordinate meetings, workshops, conferences, training programs, and official engagements.
Prepare stakeholder engagement materials, briefing documents, and executive reports.
Ensure compliance with governance, documentation control, and administrative procedures.
Handle confidential information with the highest level of professionalism and discretion.

Qualifications & Experience

Bachelor's degree in Business Administration, Public Administration, International Relations, Management, Law, or a related discipline.
Minimum 3-5 years of experience in executive support, office management, administration, or stakeholder coordination.
Proven experience supporting senior executives, directors, or leadership teams.
Experience working with government entities, regulatory authorities, international organizations, embassies, or public-sector stakeholders is highly desirable.
Experience in project coordination, governance, compliance, or document management is advantageous.
Experience coordinating executive meetings, official visits, delegations, or international engagements is preferred.
Strong understanding of regional business culture, professional etiquette, and stakeholder engagement practices.
Proactive, service-oriented, and committed to delivering high-quality support.
Candidates with experience in government, semi-government, regulatory, international, or executive office environments are highly encouraged to apply.
Professional fluency in English is mandatory.
Professional proficiency in Arabic is preferred.

Interested candidates are invited to submit their updated CV for consideration.