Role Overview
We are seeking a highly polished, discreet, and proactive Executive Assistant to provide comprehensive support to the CEO of a fast-paced luxury retail group. This role requires exceptional organizational skills, attention to detail, and the ability to operate with sophistication and professionalism in a high-performance environment.
Key Responsibilities
Executive Support
- Manage the CEO's complex calendar, scheduling meetings, appointments, and travel arrangements across multiple time zones
- Act as the primary point of contact between the CEO and internal/external stakeholders
- Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO
- Screen and prioritize emails, calls, and requests, ensuring efficient time management
Operational & Strategic Coordination
- Support the CEO in tracking key business priorities, projects, and follow-ups
- Coordinate with senior leadership, retail operations, and brand teams to ensure alignment on strategic initiatives
- Prepare agendas, minutes, and action trackers for executive meetings
- Assist in business reporting, data consolidation, and presentation preparation
Luxury Brand Representation
- Uphold the brand's image through professional communication and presentation at all times
- Liaise with VIP clients, partners, and high-profile stakeholders with discretion and etiquette
- Support coordination of exclusive events, brand launches, and executive engagements
Administrative Excellence
- Manage confidential documents and sensitive information with utmost discretion
- Oversee expense management, invoice tracking, and petty cash reconciliation
- Ensure smooth day-to-day office operations for the CEO
Key Requirements
- Bachelor's degree in Business Administration or a related field
- 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in luxury retail, fashion, or lifestyle sectors
- Exceptional communication and interpersonal skills
- Strong organizational and multitasking abilities with a high level of attention to detail
- Proficiency in Microsoft Office Suite and calendar management tools
- Ability to work under pressure, anticipate needs, and demonstrate sound judgment
- High level of integrity, discretion, and professionalism
Preferred Attributes
- Experience in luxury retail or premium consumer brands
- Exposure to international business environments
- Strong sense of aesthetics, branding, and customer experience
- Agile, resourceful, and solutions-oriented mindset
What We Offer
- Opportunity to work closely with senior leadership in a prestigious luxury retail environment
- Exposure to high-level business strategy and decision-making
- Dynamic and fast-paced work culture with growth opportunities
