Executive Assistant

Dear All,

Payroll Company: Dautom

Position: Department Coordinator

Job Location: Dubai

Contract: 6 Months and extended contract

Required skills and requirement are as follows:

Support VP's and Directors with calendars, meetings, travel coordination, and logistics

Prepare meeting agendas, presentations, minutes, and action trackers

Coordinate leadership forums, workshops, and departmental reviews coordination & communication

Act as liaison between VP's, Directors, teams, and shared services

Track and follow up on actions, decisions, and deliverables

Ensure timely circulation of communications, reports, and approvals documentation & reporting

Maintain department records, trackers, org charts, and documentation

Consolidate inputs for management reports, dashboards, and presentations

Ensure documents comply with corporate standards and governance operational & administrative support

Support budgeting coordination, invoices, POs, and expense tracking (as required)

Coordinate onboarding/offboarding activities within the department

Assist with audits, compliance reviews, and information requests