Executive Assistant

Established in 2004, Dubai Holding is a global investment company with investments in more than 34 countries and a combined workforce of nearly 45,000 individuals. In line with the vision of Dubai's leadership and economic diversification strategy, Dubai Holding companies have nurtured sectors, irrevocably transforming Dubai's socio-economic landscape and positioning Dubai as a diversified, globally integrated economy.

Dubai Holding is committed to the diversification of Dubai's no-oil economy. Our portfolio, valued at over AED 284+ billion, spans 10 sectors, including real estate, hospitality, leisure & entertainment, ICT, design, education, media, retail, manufacturing & logistics, and science.

For the Good of Tomorrow

Dubai Holding is looking to hire an Executive Assistant at Dubai Holding. The role holder is responsible for providing high-level administrative support to C-Suite Leadership, ensuring the efficient operation of the department. This role involves managing schedules, coordinating meetings and travel, and facilitating communication with stakeholders at all levels. The Executive Assistant will streamline processes, maintain organized information systems, and proactively address issues to enhance departmental effectiveness and contribute to the overall success of the organization.

If you are ready to embark on a dynamic journey where your talents are valued, and your contributions make a real impact, we would like to hear from you.

Key Accountabilities:

Administration and Office Management:

• Manage and monitor the daily schedule of the stakeholder and provide required support information/documentation for meetings/appointments
• Provide all administrative services and attend to the coordination of administrative and logistical work required in the running of an effective department
• Create and maintain efficient office management systems for tracking and referencing information, including the establishment of both electronic and paper filing systems that ensure confidentiality and easy access to project-related materials.
• Screen incoming correspondence, both written and verbal, responding as appropriate, redirecting inquiries, and liaising with relevant stakeholders to gather information.
• Liaise effectively with the management at all levels and specialist and administrative support staff across the organisation and external contacts on behalf of the Head of department
• Organize and maintain calendars, make appointments, coordinate meeting logistics, arrange travel and accommodation plans
• Handle the invoicing matters of the department; including the creation of purchase orders and managing the vetting, approval, payment, and tracking of all invoices.
• Manage the procurement, maintenance, and inventory of office supplies and equipment to ensure operational readiness.
• Prepare and edit departmental communications for both internal and external stakeholders, ensuring clarity and accuracy in all correspondence.
• Monitor the progress of ongoing projects, providing timely updates to the functional heads.
• Develop and maintain a comprehensive digital contact database, ensuring accurate and up-to-date records for internal and external stakeholders, facilitating effective communication and networking opportunities.

Who we are looking for:

• Minimum 6-8 years of relevant experience
• Experience working with C-Suite level leaders
• High level of organisational skills
• Attention to detail and ability to work at pace
• Strong senior stakeholder management skills
• Project management skills

Education/Professional Certification:

• BA, English studies
• Human Resources Management course
• State of the art knowledge of new office management technology

Technical Competencies:

• BA, English studies
• Human Resources Management course
• State of the art knowledge of new office management technology

Behavioural Competencies:

• Customer Focus
• Results Orientation
• Business Awareness
• Curious & Creative
• Sense of Urgency
• Adaptability & Flexibility
• Builds Relationships
• Empowerment
• Problem Solving & Decision Making
• Planning and Organizing
• Communication Skills
• Teamwork

As much as we would be delighted to entertain all applicants, due to the high volumes of applications, only successful applicants will be contacted within 14 business days.

This job description is not all inclusive. Dubai Holding reserves the right to amend this job description at any time. Dubai Holding is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.