Executive Assistant

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

Deliver comprehensive administrative assistance to the CEO, including managing schedules, correspondence, and confidential documentation.

Organize and maintain the CEO's diary, schedule meetings, prepare agendas, and ensure timely distribution of supporting materials.

Screen and manage incoming calls, emails, and correspondence on behalf of the CEO, ensuring professional and timely responses.

Maintain an organized and secure filing system for contracts, project documents, and confidential records.

Prepare presentations, reports, and briefing materials for board meetings, project reviews, and strategic sessions.

Arrange travel itineraries, accommodation, and transportation for the CEO and visiting executives.

Process expense claims, invoices, and purchase requisitions related to CEO's office and departmental needs.

Act as a key point of contact between the CEO and internal teams (construction, operations, finance. etc) and external partners, ensuring professionalism and confidentiality.

Ensure adequate stock of office supplies for the CEO's office and coordinate procurement as required.

Qualifications

• Education: Bachelor's degree in Business Administration, Management, Accounting, Arts, Alsun or related field.

• Experience in construction, engineering, or the energy sector is highly desirable.

Years of Experience: Minimum 10 years of experience as an Executive Assistant or Personal Assistant, preferably supporting C-level executives.

Computer/ Technical Skills:

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Familiarity with document control systems and ERP tools (preferred).

Language: Arabic & English

Soft Skills:

Excellent organizational and time management skills.

Strong written and verbal communication abilities.

High level of discretion and confidentiality.

Ability to multitask and prioritize under pressure.