Executive Assistant

About this opportunity

• Executive Assistant
• Riyadh, Saudi Arabia
• Office based, Al Faisaliah Tower

Gleeds is a leading global property and construction consultancy. Independent since 1875, we are proud to deliver award-winning projects around the world. We are a proud to say that we have been certified as a Great Place to Work which further acknowledges that we put our people at the heart of everything we do.

Gleeds in the Kingdom of Saudi Arabia has an exciting opportunity for an experienced and enthusiastic Executive Assistant, who wants to construct a career with purpose in a personable and professional environment. The successful candidate will be a integral part of the team, supporting in a number of ways including -

Key responsibilities include:

• Manage complex calendars, schedule meetings, and coordinate appointments for directors.
• Prepare, review, and edit correspondence, reports, presentations, and other executive-level documents.
• Organise board meetings, and maintain meeting minutes and action plans
• Organise and prioritise incoming communications, ensuring timely responses and follow-up.
• Coordinate travel arrangements, including flights, accommodations, itineraries, and expense reports.
• Plan and support internal and external meetings, events, and executive briefings.
• Maintain confidential records, files, and sensitive information with discretion.
• Serve as a liaison between executives and internal/external stakeholders.
• Track key projects, deadlines, and deliverables, providing reminders and status updates.
• Conduct research, compile data, and prepare summaries or recommendations as needed.
• Support operational efficiency by identifying process improvements and assisting with special projects.

Experience, Knowledge, and key skills:

• 5 yrs + experience as an executive assistant
• Fluent English and Arabic language preferable
• Proficiency in Microsoft office applications
• Confident communication skills
• Exceptional organisational and time-management skills, with the ability to prioritise competing demands
• Experience working in a professional services organisation

A world of opportunity

Gleeds is a place to be part of something bigger. We take pride in our diverse and supportive culture that empowers you to make a difference while creating connections with brilliant people colleagues and clients alike. Enjoy doing work that shapes our collective future, while steering your own journey in a trusting environment. Benefit from our rich heritage and global opportunities as you construct a career with purpose.

With over 76 offices across the globe, you'll become part of a truly global team that isn't restricted by borders. We welcome new perspectives and ideas but above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, we're committed to the success of our people, clients and communities giving everyone a safer and more sustainable place to live, work and thrive.

Our values underpin what we stand for and how we work:

• Professionalism with personality
• Excellence with humility
• Innovation with agility