Executive Assistant

About the Role

We are recruiting on behalf of a well-established, multi-billion-dollar global organization with a long-standing Dubai office. The business is seeking a polished, adaptable Executive Assistant to support two senior leaders with distinct working styles and priorities.

This is a high-calibre, high-trust position suited to an EA who can move fluidly between a structured, legally-minded principal and a fast-paced, high-energy operations principal reading the room, adapting their approach, and keeping both running smoothly.

Key Responsibilities

- Provide dedicated Executive Assistant support to two senior leaders, adapting style and approach to each

- Manage complex, frequently shifting diaries and scheduling across multiple time zones

- Arrange extensive international travel (predominantly across APAC), including flights, accommodation, visas, and detailed itineraries

- Coordinate meetings, offsites, and leadership conferences, including logistics and briefing materials

- Work closely alongside the Legal function, supporting the Head of Legal & Operations with correspondence, documentation, and case/contract-related coordination as needed

- Draft and manage confidential correspondence, reports, and documentation with discretion

- Provide a degree of personal/lifestyle support where required (e.g. arranging appointments, meals, day-to-day logistics while travelling)

- Act as a key point of contact and gatekeeper between the principals and internal/external stakeholders

- Anticipate needs proactively and manage competing priorities calmly under pressure

- Support ad hoc projects and cross-functional coordination as required

Ideal Candidate Profile

- Proven experience as an Executive Assistant supporting senior leadership (SVP/C-suite level)

- Experience supporting more than one principal simultaneously strongly preferred

- Background within a law firm, legal, or compliance-focused environment strongly preferred, given the close cross-functional working relationship with the Head of Legal — candidates from financial services, banking, or other highly regulated corporate environments will also be strongly considered

- High emotional intelligence with a genuinely adaptable, chameleon personality — equally comfortable with structure and with fast-paced, high-energy environments

- Strong track record managing complex international travel and visa arrangements

- Confident, calm, and resourceful under pressure; comfortable pushing back and managing up when needed

- Excellent written and verbal communication skills

- Willingness and flexibility to travel internationally as required

- Polished, professional, and highly discreet — accustomed to handling confidential information