Executive Assistant

This is a full Time Fully remote job

• Manage professional and personal scheduling for CEO
• Manage the CEO's calendar and arrange his appointments and meetings, prepare agendas, and coordinate with all relevant parties. Ensure that the CEO is well prepared for meetings
• Attend CEO's meetings as and when required, prepare meeting minutes and follow up on tasks and actions
• Update, maintain and prioritize the CEO's task lists
• Deputize for CEO: make decisions and delegate work to others in the CEO's absence as agreed with CEO
• Manage communications between CEO, senior management and employees on all tasks and initiatives, liaising with internal and external executives on various projects and initiatives
• Collect and present departmental progress reports on projects and initiatives to the CEO. Analyze them and report variances to plans and escalate when they are not going to plan
• Check CEO's emails and respond to them when needed. Research information for replies to messages where appropriate, both internally and externally
• effective management of own time tasks and in building efficient work relationships
• Screen and handle his phone calls and communications
• Maintain CEO's contacts
• Manage internal and external communication in a timely and in a solution-oriented approach
• Handle the role of Management Committee (MC) Secretary
• Assist the CEO in envisioning and developing new business cases
• Understand the company's vision and objectives and dedicate yourself to achieving them
• Keep abreast of company policies and procedures and help others understand and follow them
• Continuously focus on enhancing and developing processes and procedures for handling work
• Help document new business concepts and initiatives in presentable formats
• Carry out background research on various topics for the CEO and present reports and findings to stakeholders
• Help formulate business models and feasibility studies
• Come up with initiatives to improve overall work effectiveness and help develop procedures and systems to enhance work environment and general performance
• Support CEO in maintaining outstanding engagement levels with key clients and partners
• Maintain and protect company ethics with an extreme sense of commitment, confidentiality, discretion and with extreme professionalism and integrity
• Help CEO stay updated on project implementation statuses
• Assist the CEO in initiating and carrying forward various organizational development activities and initiatives
• Draft, type, edit, format proofread and assemble reports, documents and presentations
• Ensure staff adherence to standards and procedures and expedite workflows
• Perform administrative and office support, such as writing business letters, typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Review internal documents prepared by staff before passing them to the CEO
• Handle CEO's travel arrangements and plans
  
  

Job Requirements

• Preferably a university degree in Business Administration. A master's degree in business administration is a plus
• Worked as a CEO-level EA for at least 3-5 years, with overall experience of at least 7 years
• Excellent communication and presentation skills in Arabic and English, both verbally and written
  
  

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