Our client is a dynamic and fast-growing real estate development company with a modern, structured and performance-driven culture. The organization operates with high professional standards, strategic clarity and strong attention to detail across development, sales and operations.
They are seeking for an Executive Assistant with a strong command of Russianwhowill act as a strategic right hand to the Managing Director, providing high-level administrative, operational and coordination support.
This role requires someone exceptionally organized, detail-oriented and proactive, ideally with prior experience in real estate development or a related sector.
The position combines executive support, office administration, vendor coordination, HR and visa assistance, and document management requiring strong structure, discretion and business acumen.
Key Responsibilities
Executive & Strategic Support
- Provide full administrative and organizational support to the Managing Director
- Manage complex calendar scheduling, meetings, and travel arrangements
- Prepare high-quality presentations, reports, and management materials
- Support in board-level and investor reporting preparation
- Track tasks, deadlines and follow-ups across multiple projects
Vendor & Project Coordination
- Coordinate with consultants, contractors, legal advisors and other service providers
- Monitor deliverables, contracts and documentation timelines
- Ensure proper documentation flow between departments and external stakeholders
Office & Administrative Management
- Oversee daily office operations and ensure smooth administrative processes
- Maintain filing systems (digital and physical) with strong document control
- Manage correspondence and internal communications
HR & Visa Support
- Assist with onboarding processes and documentation
- Coordinate visa applications, renewals and PRO-related matters
- Support HR documentation, employment contracts and internal records
Legal & Documentation
- Review and manage contracts and legal documents (NDAs, service agreements, MOUs, etc.)
- Ensure accuracy and completeness of documentation
- Maintain strict confidentiality of sensitive business information
Candidate Profile
- Bachelor's degree in Business Administration, Management or related field
- Russian language is mandatory
- 2+ years of experience as Executive Assistant / Personal Assistant to C-level management
- Strong preference for candidates with real estate development experience
- Experience working with legal documentation and structured reporting
- High attention to detail and excellent organizational skills
- Strong written and verbal communication skills
- Advanced proficiency in MS Office (PowerPoint, Excel, Word)
- Ability to work in a fast-paced, high-performance environment
- Discretion, professionalism and strong sense of responsibility
Personal Attributes
- Structured and process-oriented
- Proactive and solution-driven
- Calm under pressure
- Strong sense of ownership
- Professional presence and executive maturity
- Able to anticipate needs and think ahead
