Executive Assistant

Majid Al Futtaim invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, retail and leisure pioneer across the Middle East, Africa and Asia, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the way people shop, live and play, while maintaining a strong sustainability track record and the largest mall in the world to attain LEED Gold EBOM Certification. We have over 40,000 team members in 15 international markets representing over 100 nationalities - all keeping the customer at the heart of everything we do. If you enjoy being BOLD, PASSIONATE and TOGETHER, then Majid Al Futtaim is the destination for you.

ROLE SUMMARY
The Executive Assistant is responsible for a variety tasks that is inclusive of secretarial and administrative assistance, also managing special projects/workshops, arranging extensive travel, meetings and taking minutes of meetings. The Executive Assistant handles a variety of complex and confidential situations.

ROLE PROFILE

• Prepares Board Presentations And Approvals
• Conduct Research, Assemble And Analyses Data To Prepare Reports, Documents, Presentation As Required
• Provides General Support Such As Answering Telephones, Review And Control Of Incoming And Outgoing Correspondence, And Follow-Up On Commitments
• Performs General Clerical Duties To Include But Not Limited To, Transcribing Dictation, Scanning, Copying, Faxing, Filing, And Data Entry
• Responsible For Scheduling And Managing Calendar Including Prioritizing And Resolving Related Conflicts And Competing Demands, Proactively Scheduling Important Meetings With Internal And External Individuals And Maintaining An Organized Office
• Organizes And Coordinates International/Domestic Travel And Related Requirements To Include Travel Authorizations, Flight Tickets, Hotel Bookings, Visas, Airport Transfers, Expense Reports
• Proofreads, Answers, And Composes Routine Correspondence Both Handwritten And Electronic, Including Board Communications And Other Partner Related Materials
• Completes Various Forms, Including Purchase Requisitions, Shipping Requests, Travel Expense Reports, Requests For Payment, Consultancy Agreements, Etc

REQUIREMENTS

• 5-7 Years Of Assistant/ Secretary Background, Minimum 3 Years Executive Level Support
• Bachelor'S Degree Or Equivalent In A Relevant Discipline
• Professional Secretarial Certification Is An Advantage
• Ability To Work Well In A Fast-Paced Environment Without Direct Supervision And Manage Multiple Projects Simultaneously
• Excellent Microsoft Skills Including Ability To Use Advanced Formatting With Microsoft Word, Microsoft Excel, Adobe Acrobat, Microsoft Powerpoint And Microsoft Outlook
• Excellent Interpersonal And Communications Skills

WHAT WE OFFER

• At Majid Al Futtaim, we're on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We're proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
• Work from any country in the world for 30 days a year.
• Work in a friendly environment, where everyone shares positive vibes and excited about our future.
• Work with over 50,000 diverse and talented colleagues, all guided by our Leadership Model.