Executive Assistant

Nova® Water is Saudi Arabia's most iconic premium bottled water brand, recognized for its uncompromising quality and continuous innovation. As the Kingdom's leading water brand, Nova® has earned the trust of consumers nationwide and remains a symbol of purity and pride. Rooted in the heart of this land, Nova® continues to set the benchmark for hydration and brand excellence in Saudi Arabia.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Calendar & Travel Management: Expert ability to coordinate complex executive schedules, adjust for conflicting time zones, and manage multi-leg international travel itineraries.
• Software Proficiency: Advanced skills in Microsoft Office 365 or Google Workspace, meeting platforms (Zoom, Microsoft Teams), and expense tracking tools (SAP).
• Meeting Preparation: Proficiency in organizing executive board meetings, drafting detailed agendas, capturing accurate action-item minutes, and building slide decks.
• Information & Document Management: Experience organizing confidential digital filing systems, drafting official correspondence, and processing expense reports accurately.
• Discretion & Integrity: A proven record of handling highly sensitive corporate, financial, and personal information with utmost confidentiality.
• Executive Presence & Communication: Exceptional written and verbal communication skills to represent the executive professionally to internal and external stakeholders.
• Proactive Problem-Solving: Ability to anticipate executive needs, manage shifting priorities, and resolve logistical bottlenecks independently.
• Time Management & Organization: Strong organizational skills to manage competing priorities, tight deadlines, and unexpected schedule changes seamlessly.

Qualifications

• Bachelor's degree or equivalent experience
• 3 to 5+ years supporting senior executives, department directors, or C-suite leadership.
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills