Job Objective
Provide administrative support to CEO office including organizing and planning office operations in order to ensure office operations effectiveness and efficiency
Functional Role:
Office Correspondence:
- Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
- Proofread and disseminate correspondences to the related internal and external parties;
- Provide administrative and clerical support to department's team members;
- Greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
- Follow-up and track all projects and correspondence in both internal and external stakeholders.
Calendar Management:
- Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
- Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
- Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutescirculate on all involved parties;
Projects Management:
- Monitor and report on daily and weekly progress of projects
- Follow-up and track all projects and correspondence in both internal and external stakeholders.
- Perform any other job-related duties and responsibilities as designated by the line manager.
Job Requirement
- Arabic Speaker - Mandatory
- Tech Savvy
- Project Management a plus
- Government stakeholder experience
- Minimum 10 years experience in executive office
