Executive Assistant Office Manager

Job Purpose

To provide high-level administrative and organizational support to senior management, ensuring the efficient and professional execution of daily business operations. The role includes coordinating between departments, representing management in meetings, and performing professional translation duties to support local and international communication.

Key Duties and Responsibilities

Manage and organize daily office operations and oversee administrative activities.

Coordinate and schedule meetings, prepare agendas, record meeting minutes, and follow up on the implementation of decisions.

Handle official correspondence, emails, and administrative reports.

Follow up with different departments to ensure compliance with operational plans and timelines.

Organize and archive physical and electronic files and documents with strict confidentiality.

Coordinate and communicate with external parties (clients, suppliers, partners).

Accompany senior management on official visits and business trips inside and outside the Kingdom when required.

Prepare periodic reports for senior management on performance and workflow.

Provide simultaneous and written translation between Arabic and English during meetings, calls, and official engagements.

Translate official correspondence, reports, presentations, and administrative contracts accurately and professionally.

Review and proofread translated materials to ensure linguistic accuracy and correct professional terminology.

Support senior management in communication with international clients and partners.

Perform any other tasks assigned by management.

Required Qualifications

Bachelor's degree in business administration or a related field.

Minimum of 35 years of experience as an Office Manager or Executive Assistant.

Full professional proficiency in Arabic and English (speaking, writing, and translation) very important.

Strong organizational skills with the ability to manage time and handle multiple tasks efficiently.

Excellent computer skills and proficiency in Microsoft Office applications very important.

Strong communication skills and the ability to deal with various managerial levels.

High level of professionalism, confidentiality, and good judgment.

Willingness to travel and flexibility in working hours.

Personal Skills (Very Important)

Highly organized with strong leadership qualities.

Strong problem-solving and decision-making abilities.

High attention to detail and accuracy.

Ability to work under pressure and within a team environment.

• Ability to deal professionally with senior executives and high-level stakeholders.