Executive Assistant / PA - Dubai based - CEO - Must have UAE Experience

The RIG Recruitment is working with a client based in Dubai who are looking for an EA/PA to join them.

We are seeking a highly organised, professional and discreet Executive Assistant / Personal Assistant to provide comprehensive business and personal support to a senior executive based in Dubai.

The successful candidate will manage a demanding schedule, coordinate meetings and international travel, handle confidential correspondence and support a variety of business and personal requirements.

This role requires someone proactive, dependable and capable of anticipating needs, managing changing priorities and operating with complete confidentiality.

Key Responsibilities

Executive Support

• Manage a complex business and personal diary, ensuring appointments and priorities are coordinated effectively.
• Schedule internal and external meetings across multiple time zones.
• Prepare daily schedules, meeting agendas, briefing notes and supporting documents.
• Manage emails and correspondence, prioritising urgent matters and following up on outstanding actions.
• Act as the primary point of contact between the executive and internal teams, clients, partners and external stakeholders.
• Attend meetings when required, take minutes and monitor action points.
• Prepare presentations, reports, correspondence and other business documents.
• Maintain accurate filing systems and securely manage confidential information.
• Screen calls, enquiries and requests, responding or redirecting them appropriately.
• Support the executive with project coordination, research and ad hoc business requirements.
• Track deadlines, commitments and deliverables to ensure actions are completed on time.

Travel and Events

• Arrange complex domestic and international travel itineraries.
• Coordinate flights, hotels, airport transfers, visas and meeting schedules.
• Prepare detailed travel packs and remain available to manage last-minute changes.
• Organise business dinners, corporate events, conferences and private appointments.
• Coordinate guest arrangements and hospitality when required.

Personal Assistance

• Manage personal appointments, reservations and household-related schedules.
• Coordinate with household staff, drivers, service providers and other external suppliers.
• Assist with personal travel, family arrangements and special occasions.
• Handle purchases, deliveries, memberships and personal administration.
• Maintain records relating to personal expenses, invoices and payments.
• Support lifestyle management and other confidential personal matters.
• Complete ad hoc errands and tasks when required.

Candidate Requirements

• Minimum of 5 years experience as an Executive Assistant, Personal Assistant or in a similar position.
• Previous experience supporting a CEO, founder, business owner, board member or high-net-worth individual.
• Strong experience managing complex diaries and international travel.
• Excellent organisational and time-management skills.
• Ability to manage multiple priorities within a fast-paced environment.
• Proactive approach with the ability to anticipate requirements and resolve issues independently.
• Exceptional attention to detail and follow-through.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism and emotional intelligence.
• Strong stakeholder-management and relationship-building skills.
• Comfortable handling sensitive business and personal information.
• Advanced knowledge of Microsoft Office, Outlook, PowerPoint, Excel and digital collaboration tools.
• Fluent written and spoken English is essential; additional languages would be advantageous.
• Previous experience working in Dubai or the UAE is preferred.
• A valid UAE driving licence would be advantageous.
• Flexibility to support occasional requirements outside standard working hours or during executive travel.

Salary budget: 25,000 AED per month + medical + visa + flights

Please send CV's to [Confidential Information].