PURPOSE OF THE ROLE:
We are seeking a highly competent, proactive, and detail-oriented Executive Assistant to support the CEO and contribute to the effectiveness of the global Brooki team. This role goes beyond traditional diary management and event coordination - it requires a strategic thinker who can anticipate needs, manage complex priorities, and act as an extension of the CEO in day-to-day operations
PRIMARY RESPONSIBILITIES:
- Manage complex calendars, scheduling meetings across time zones, and prioritizing engagements.
- Support CEO interactions with Board members, investors, and senior leadership, including coordination of materials, agendas, and follow-ups.
- Coordinate travel arrangements, itineraries, and logistics for events and meetings.
- Prepare briefing documents, presentations, and reports for internal and external meetings.
- Strong business acumen with the ability to understand strategy, priorities, and commercial implications.
- Handle confidential information with discretion and professionalism.
- Act as a liaison between the CEO and internal/external stakeholders.
- Anticipate needs and proactively identify opportunities to streamline workflows and improve efficiency.
- Support project tracking and follow-ups on key initiatives led by the CEO - Brooki.
- Assist in drafting communications, memos, and strategic updates.
- Coordinate cross-functional meetings and ensure timely completion of action items.
- Work on ad-hoc projects and technology initiatives.
QUALIFICATIONS
- Bachelor's degree or Equivalent
EXPERIENCE
- Minimum 5 years of experience in an executive assistant or chief of staff-type role, preferably supporting C-suite leaders.
SKILLS AND COMPETENCIES
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to think ahead, anticipate needs, and take initiative.
- High emotional intelligence and discretion.
- Comfortable working in a fast-paced, global environment with shifting priorities.
- Proficiency in Microsoft Office Suite, Teams, HRIS, and able to adapt to new technology and AI tools
